FL-Havana-NWFWMD-Accounts Payable Clerk

Accounts Payable Clerk

FL-Havana-NWFWMD-Administrative Services-Accounts Payable Clerk - Estimated 2 month assignment based on Experience: 0000 to 0000 0000% markup TRAVEL: Possibly only for infrequent trips to the bank in Leon County. Estimate less than 1% of their time. Using NWFWMD vehicle WORK ENVIRONMENT: Office/cubical setting. Also serve as backup to front desk receptionist, answering multi-line phone, greeting visitors, etc. EQUIPMENT THAT WILL BE USED: Computer, phone, copy machine, printer, check scanner, 10 key adding machine. COMPUTER SOFTWARE TO BE USED: MS Excel; Word; Outlook; Munis (accounting software); log in to websites as needed to process electronic payments using Google Chrome or MS Edge browsers.

Candidate Responsibilities

• Audit invoices, monthly statements and travel vouchers (against purchase orders or other sources) and resolve discrepancies with staff and vendors;
• Route invoices for approval districtwide and monitor for timely completion;
• Maintain list of recurring expenses and monitor to ensure payments are up to date;
• Download invoice data to Excel and prepare data for review and approval,
• Process weekly accounts payable;
• Maintain vendor payment files, maintain pending purchase order files,
• Matching incoming invoices as received;
• Monthly reconciliation of bank accounts; prepare and enter journal entries; deposit checks using remote desktop scanner;
• Receive and route Division mail;
• This person also serves as the backup to our front desk receptionist so they will be answering a multi-line phone, greeting visitors, etc.

Required/Desired Skills

Skill - Required /Desired - Amount - of Experience

Ability to speak and understand English - Required - 0

High School Diploma or Equivalent - Required - 0

Excellent verbal and written communication skills - Required - 0

Experience as an Accounts Payable Clerk - Required - 3 - Years

Experience reviewing fiscal data for accuracy and reconcile fiscal records - Required - 3 - Years

Proficient using MS Excel; Word; Outlook - Required - 2 - Years

Strong organizational and time management skills - Required - 0

Ability to perform basic math - Required - 0

Ability to work independently and with others - Required - 0

Clerical accounting or fiscal environment experience - Highly desired - 5 - Years

Experience using Munis (accounting software); - Highly desired - 0