Warehouse Specialist - Grounds

Warehouse Specialist

Under general supervision, oversees the receipt, storage, and distribution of supplies and materials; manages inventory and maintains warehouse operations for the organization.

Essential duties and responsibilities may include, but are not limited to, the following:

• Receives, inspects, and processes incoming shipments of materials and supplies; verifies accuracy and condition of items against shipping documents.
• Selects, stages, and prepares materials for distribution according to site or departmental orders, ensuring accuracy, proper labeling, and documentation.
• Operates forklifts, pallet jacks, and other powered material handling equipment to move, load, and unload inventory safely.
• Stores materials in designated warehouse, cold storage, or distribution areas using proper inventory rotation and storage procedures.
• Maintains accurate inventory records; performs regular inventory counts and reconciles discrepancies using basic inventory control systems.
• Selects products and materials according to request orders. Organizes and stages products efficiently to support workflow and timely distribution; ensures materials are prepared for transport and correctly routed.
• Prepares warehouse and distribution areas for daily operations; maintains cleanliness, orderliness, and compliance with safety regulations.
• Follows all safety protocols and organizational procedures; proactively identifies and addresses safety hazards and maintains equipment in safe operating condition.
• Works independently and within team settings to complete tasks; prioritizes work based on operational needs and deadlines.
• Provides courteous, professional service when interacting with staff, clients, and stakeholders; fosters a cooperative and respectful workplace environment.
• Maintains confidentiality of organizational records and work-related information at all times.
• Performs other duties as assigned to support warehouse or logistics operations. May be required to work outside regular business hours or extended shifts to meet operational demands.

Minimum qualifications: High School Diploma or GED equivalent; AND three (3) years of warehouse or shipping and receiving experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of: Principles and procedures of shipping, receiving, distribution, and material handling. Standard warehouse operations, storage systems, and inventory management practices. FIFO (First In, First Out) inventory rotation methods for accurate stock usage and inventory control. Record-keeping practices and systems used in warehouse documentation and inventory tracking. Workplace safety rules, regulations, and compliance standards. Sanitation and cleanliness protocols applicable to warehouse environments. Common occupational hazards and appropriate safety precautions in material handling and storage. Proper use, operation, and basic maintenance of warehouse tools, equipment, and powered material handling machinery.

Skill in: Safely operating and maintaining forklifts, pallet jacks, and other material handling equipment in accordance with safety regulations. Managing daily warehouse activities efficiently while ensuring compliance with safety policies and procedures. Performing basic mathematical computations for shipping, receiving, and inventory tasks. Following written and verbal instructions, standard operating procedures, and work orders accurately. Organizing, prioritizing, and completing multiple tasks or assignments in a fast-paced, deadline-driven environment. Building and maintaining positive, effective working relationships with coworkers, supervisors, and other internal/external stakeholders. Recognizing, avoiding, and responding to safety risks; consistently contributing to a safe and orderly work environment.

License and certification requirements: Must possess and maintain a valid Minnesota State Driver's License and Fork Lift Operator License are required.

Physical demands and working environment: Work is performed indoors and outdoors at MPS facilities; requires constant physical efforts; may be exposed to safety hazards and dangerous tools and equipment; safety precautions must be followed including use of safety equipment; a job in this category may require walking, bending, reaching, kneeling, crouching, climbing ladders, and ability to frequently lift and move items weighing up to 50 pounds.