Management Assistant - City Clerk's Office

Job Announcement

The City of Chandler City Clerk's Office is currently seeking qualified individuals interested in joining our team as a Management Assistant. The position is scheduled to work Monday through Friday, 8:00 am - 5:00 p.m.

Current City of Chandler employees may only hold one position and are not eligible for additional part-time or secondary positions within the City of Chandler.

Why work for Chandler?

Open and collaborative environment

Up to 8 hours paid time off annually to volunteer in the community

Dress code is business casual, with jeans on Fridays

3 medical plans to choose from along with dental and vision coverage

Accrue 130 hours paid vacation in your first year, eligible for use immediately following accrual

Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual

12 paid holidays annually, with the potential for additional holiday leave the end of 2026, subject to approval by the City Manager

Become part of the Arizona State Retirement System with a 100% city contribution match

City contributions of 1% gross wages per pay period to deferred compensation

Robust Employee Wellness program with $350 incentive

Professional development opportunities

Tuition reimbursement up to $5,250 annually

Free Tumbleweed Recreation Center membership

Flexible schedule/remote work options (when available)

Who we are

The City Clerk's Office offers a wide range of services to the residents of Chandler and the surrounding communities. Election assistance and passport applications are just some of the services provided, along with a multitude of information and records regarding the City Code and City Council actions. The City Clerk's Office preserves legal documents and is the source of information on City Council legislation and actions.

The City Clerk's Office conducts all municipal elections, assists the Mayor in administering the appointment of members to serve on various City boards and commissions, and provides services to the public including passport services, public records requests, and oversees Chandler's boards and commissions, and the Chandler Municipal Code and City Charter.

Who we are looking for

Our new team member will have a passion for customer service, teamwork, and collaboration. We are seeking someone who provides advanced-level administrative support and office management for the City Clerk's Office, including independently handling confidential administrative tasks, researching and responding to escalated requests, compiling information and preparing original reports, assisting with budget preparation and tracking, and coordinating assigned administrative projects and program logistics.

Minimum qualifications

Associate's degree in public administration or equivalent; and

4 years of progressively responsible experience providing complex administrative support and management assistance, preferably working in a similar role and department; and

Progressively responsible experience involving agenda collection management, record keeping, open meeting laws, election administration or related duties; and

Arizona Notary Public Certification within six (6) months of hire or promotion; and

Passport Acceptance Agent Certification within six (6) months of hire or promotion; or

Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This is a regular full-time position, subject to a 6-month probationary period. A register of qualified candidates will be active for 4 months should another position become available.

An offer of employment is contingent upon acceptable results. All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment.

Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city's Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation.