Event Coordinator

Civil Clothing Inc is looking for an Event Coordinator who is passionate about creating unforgettable brand experiences. From major expos and pop-ups to community activations, product launches, and special events, you'll help bring our brands to life by creating moments our community won't forget. This is a role for someone who thrives in fast-paced environments, loves turning ideas into reality, and isn't afraid to jump in wherever needed. You'll partner with Marketing, Media, Brand Partnerships, and Operations to coordinate the countless details behind every successful event, while playing a hands‑on role in bringing each experience to life from planning through execution. If you're energized by live events, enjoy solving problems on the fly, and take pride in creating experiences that leave a lasting impression, you'll find plenty of opportunities to make an impact here. Every event is different, every challenge is unique, and every experience helps strengthen the connection between our brands and the community that stands behind them. What You’ll Do Bring the Brands to Life Help plan and execute unforgettable brand experiences including pop-ups, expos, festivals, product launches, community events, and special activations. Partner with Marketing, Media, Brand Partnerships, and Operations to transform creative ideas into seamless, high‑impact experiences. Play a hands‑on role before, during, and after every event, helping deliver experiences that strengthen our connection with the Darc Sport and Civil Regime communities. Support event setup, merchandising, point‑of‑sale operations, attendee experience, and event breakdown while solving problems in real time. Own the Details Build and manage project timelines, event schedules, run‑of‑shows, budgets, vendor trackers, and all of the operational details that keep events running smoothly. Coordinate venue logistics, staffing, travel, accommodations, transportation, equipment, merchandise, displays, and event materials. Partner with Warehouse and Logistics to ensure products, fixtures, marketing materials, and activations arrive where they need to be, on time and event‑ready. Keep projects organized, proactively communicate updates, and ensure nothing falls through the cracks. Build Great Partnerships Source, negotiate, and manage relationships with venues, hotels, rental companies, transportation providers, production partners, caterers, staffing agencies, and other event vendors. Coordinate travel and accommodations for employees, athletes, ambassadors, influencers, and guests attending brand events. Manage contracts, invoices, certificates of insurance, permits, and other event documentation with accuracy and attention to detail. Drive Operational Excellence Support event budgeting, purchase tracking, invoice reconciliation, and financial accountability. Develop organized systems, templates, and processes that improve event planning and execution over time. Identify challenges early, solve problems proactively, and help the team continuously elevate the quality of every event. Contribute to a collaborative, team‑oriented environment that supports strong execution. Build effective working relationships across teams and with external partners. Demonstrate professionalism, accountability, and urgency in all aspects of the role. Communicate clearly and proactively, especially during high‑pressure or time‑sensitive moments. Approach feedback with openness and adaptability, supporting continuous improvement. Take pride in delivering high‑quality work that reflects the brand and supports team success. What You Bring Knowledge, Skills & Abilities Event Operations & Execution Strong understanding of event planning, logistics, and live event execution from planning through post‑event wrap‑up. Ability to manage multiple events, priorities, vendors, and timelines while maintaining exceptional attention to detail. Demonstrates strong project management skills with the ability to anticipate needs, coordinate moving parts, and consistently deliver high‑quality execution. Understands how operational excellence contributes to exceptional brand experiences. Technical & Business Acumen Proficiency with Microsoft Office Suite and Google Workspace for project planning, budgeting, reporting, and communication. Experience using project management platforms such as Asana or similar tools to organize work, track milestones, and manage priorities. Comfortable working with contracts, invoices, Certificates of Insurance (COIs), permits, budgets, and other operational documentation. Ability to quickly learn and leverage new systems, technology, and tools that improve efficiency and execution. Organization & Execution Highly organized with exceptional attention to detail and follow‑through. Demonstrates strong ownership, accountability, and the ability to manage multiple priorities without sacrificing quality. Proactively identifies risks, solves problems, and keeps projects moving through changing priorities and tight deadlines. Operates with urgency while maintaining accuracy and professionalism. Communication & Relationship Management Excellent verbal and written communication skills with the ability to build productive relationships across internal teams, vendors, venues, and external partners. Collaborates effectively across Marketing, Media, Brand Partnerships, Creative, Operations, and Leadership to deliver seamless event experiences. Communicates proactively, keeping stakeholders informed, aligned, and prepared throughout the planning and execution process. Adaptability & Professional Effectiveness Thrives in fast‑paced, entrepreneurial environments where priorities shift and live events require flexibility and quick decision‑making. Demonstrates resilience, sound judgment, and professionalism while navigating ambiguity, changing circumstances, and time‑sensitive challenges. Remains calm under pressure and approaches problems with a proactive, solutions‑oriented mindset. Takes initiative, embraces continuous improvement, and consistently looks for ways to elevate execution and the overall event experience. Brand Awareness & Culture Fit Understands how live events strengthen brand identity, community engagement, and customer experience. Passionate about creating memorable experiences that reflect the energy, authenticity, and standards of Darc Sport and Civil Regime. Demonstrates a collaborative, team‑first mindset with a willingness to jump in wherever needed to ensure successful execution. Interest or experience in streetwear, fitness, lifestyle, or culture‑driven brands is highly preferred. Education & Experience Bachelor’s degree in Hospitality, Marketing, Communications, Event Management, Production, or a related field preferred. 2–4+ years of experience in event coordination, experiential marketing, hospitality, production, or a related field. Experience planning and supporting live events, festivals, expos, retail activations, pop‑ups, or community events preferred. Experience coordinating vendors, travel, logistics, budgets, permits, insurance requirements, and operational documentation. Experience working alongside Marketing, Media, Creative, or Brand teams is a plus. Physical & Mental Demands This role includes a combination of office‑based work and on‑site event environments, requiring flexibility across settings. Ability to stand, walk, and move throughout event spaces, venues, and work areas for extended periods. Ability to lift, carry, and move materials, equipment, or product weighing up to 50 lbs., with or without reasonable accommodation. Visual requirements include close vision, distance vision, depth perception, and the ability to adjust focus, with or without reasonable accommodation. Ability to work in varied environments, including exposure to noise, crowds, temperature fluctuations, and indoor and outdoor conditions depending on event location. Ability to manage multiple priorities, deadlines, and rapidly shifting demands in a fast‑paced, high‑pressure environment. Capacity to maintain focus, sound judgment, and clear, professional communication while navigating time‑sensitive issues and live event execution. Ability to handle elevated levels of activity, coordination, and problem‑solving during peak periods, including events, launches, and travel. Flexibility to work extended hours (12+ hours), including nights and weekends, based on event schedules and business needs. Why You’ll Love Working at Civil At Civil Clothing we foster a collaborative, fast‑moving environment where ownership is valued, ideas are welcomed, and execution matters. You’ll work alongside passionate, experienced teams who care deeply about craftsmanship, accountability, and bringing product to market the right way. This role offers the opportunity to make a real impact, your decisions directly influence our product quality, timelines, and growth. If you thrive in a hands‑on, solutions‑driven environment and want your work to be seen, felt, and worn, you’ll feel right at home here. What We Offer Compensation: $23 – $28 hourly, depending on experience and qualifications Medical, dental, and vision insurance Health Savings Account Life insurance Pet Insurance Employee Assistance Program (EAP) 401(k) with company match Paid time off (PTO) Employee merchandise discounts Opportunity to grow with a respected and evolving apparel brand Equal Opportunity Employer Civil Clothing Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law. #J-18808-Ljbffr