Sample Coordinator
HireTalent
Sample Coordinator
Editorial Requests - Short Lead:
- Complete all incoming, timely sample requests through Client's warehouse order process.
- Follow the process from receiving the request, to securing samples from the warehouse and keeping the requester updated with tracking information and what was available.
- Align with manager to figure out priority when there are multiple incoming sample requests.
- Facilitate store pulls if necessary to deliver products with more urgent deadlines.
- Work cross-functionally for sample borrowing when necessary.
Long Lead:
- Order all necessary long lead / seeding samples through Client's internal product sample system according to the deadlines on the Client's sample calendar.
- Send regular email updates on the status of all pending sample orders.
- Assist with the planning and execution of packaging.
- Executing the send-out process from pulling product, packaging, sending out and list management.
- Ensure all products are checked in and organized in the closet.
- Manage any communication and troubleshooting with vendors regarding long lead samples.
Inventory Management:
- Ensure all inventory grids are updated for all seeding.
- Ensure closet is kept organized and product is accounted for daily, including outgoing samples and incoming returns.
Administrative Support:
- Responsible for timely and professional communication with internal and external contacts (including editors).
- Assist in creating seeding lists including VIPs, influencers, media, etc. for seeding opportunities.
- Facilitate any communication with the mailroom to troubleshoot shipping issues.
- Facilitate all messenger activity with the Client's messenger service.
Photo Requests:
- Complete all incoming photo requests promptly using Client's internal photo sharing platform.
Meeting Requirements:
- Attend team meetings, seeding meetings and seasonal product kick-offs.
Vacancy posted 5 days ago
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