Maintenance Planner Scheduler

Job Description

Job Description

Client is seeking a highly organized and proactive Maintenance Planner to develop and manage a comprehensive maintenance planning program. This role will be instrumental in building a preventive maintenance (PM) program from the ground up, organizing, and optimizing the Computerized Maintenance Management System (CMMS), and managing the procurement, inventory, and stocking of maintenance spare parts. The ideal candidate will have strong planning and organizational skills, a continuous improvement mindset, and the ability to work closely with maintenance, operations, and procurement teams.

Maintenance experience is a strong plus.

Key Responsibilities

• Preventive Maintenance Program Development
• Assist with developing and implementing a preventive maintenance (PM) program from inception.
• Identify critical assets and establish maintenance strategies to improve reliability and equipment performance.
• Create, maintain, and update PM procedures, job plans, and maintenance schedules.
• Support the development of predictive and reliability-centered maintenance practices where appropriate.
• CMMS Administration & Organization
• Lead the organization, cleanup, and optimization of the CMMS database.
• Create and maintain asset hierarchies, equipment records, PM schedules, work orders, and maintenance documentation.
• Ensure data accuracy, consistency, and completeness within the CMMS.
• Train maintenance personnel on proper CMMS usage and best practices.

Maintenance Planning & Scheduling

• Plan and schedule maintenance activities to maximize labor efficiency and equipment uptime.
• Prepare work packages including labor requirements, materials, tools, procedures, and safety requirements.
• Maintain an effective maintenance backlog and prioritize work based on operational needs.

Spare Parts Management & Procurement

• Manage maintenance spare parts inventory and storeroom organization.
• Establish and maintain minimum/maximum inventory levels for critical spare parts.
• Research, source, and procure maintenance materials, equipment, and spare parts.
• Develop relationships with vendors and suppliers to ensure cost-effective purchasing and timely delivery.
• Monitor inventory levels, usage trends, and obsolescence risks.
• Conduct periodic inventory audits and cycle counts.

Continuous Improvement

• Identify opportunities to improve maintenance processes, reliability, and inventory management.
• Participate in root cause failure analyses and corrective action initiatives.
• Support reliability and operational excellence programs.
• Drive standardization and documentation of maintenance best practices.

Qualifications

• Associate degree in Industrial Maintenance, Engineering Technology, Business, Supply Chain, or related field; equivalent experience considered.
• 3+ years of experience in maintenance planning, maintenance coordination, inventory management, or related roles.
• Experience working with CMMS platforms (such as MP2, eMaint, Fiix, Maintenance Connection, Maximo, SAP PM, or similar).
• Strong organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills.

Preferred:

• Hands-on maintenance, reliability, or technical maintenance experience.
• Experience developing PM programs from the ground up.
• Experience managing maintenance storerooms and spare parts inventories.
• Knowledge of procurement and vendor management practices.
• Familiarity with Lean Manufacturing, TPM, Reliability-Centered Maintenance (RCM), or Predictive Maintenance methodologies.
• APICS, CMRP, or other maintenance/reliability certifications are a plus.

Key Competencies

• Planning and scheduling
• CMMS administration
• Inventory management
• Procurement and purchasing
• Attention to detail
• Data analysis and reporting
• Project management
• Continuous improvement mindset
• Team collaboration
• Problem-solving and decision-making