Executive Assistant (Medical)

As the oldest family-owned brewery in New York State—and the fourth oldest in the U.Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.
The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.
Team members report a meaningful work experience, with opportunities to learn and grow.
FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.
The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. Administrative Support:
Prepare and organize materials for meetings, presentations, and reports.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Document Management:
Draft and proofread correspondence, memos, and reports.
Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.
Handle logistics such as venue booking, catering, travel, and other necessary arrangements.
Handle confidential information with the utmost professionalism and discretion.
Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.
Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
Assist with special projects as requested by the executive team.
Travel Coordination:
Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
Prepare detailed travel plans and ensure timely bookings.
Project Support:
Assist in managing and tracking various projects, deadlines, and deliverables.
Prepare and maintain project documentation, presentations, and reports.
Proven experience as an Executive Assistant or similar role.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
Health insurance
Dental insurance
Retirement plan
Job Type: Full-time