Hospitality and Event Coordinator

Polsinelli immediately seeks a candidate to fill a full-time position as a Hospitality and Event Coordinator in the Atlanta office.

CORE RESPONSIBILITIES

Coordinate, schedule, and plan usage of Muli-Purpose Room/meeting rooms for internal and external clients. Collaborate and partner with the Regional Hospitality Manager and Office Administrator on the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of events. Coordinate logistics for internal/external meetings and events (including department/practice group meetings) including food/beverage orders, set up, A/V etc. Consult with meeting contact (internal and external) to clarify event requests. Provide advice regarding catering, room set-up options and logistics. Prepare facilities to best meet the particular need of each client, including any special or creative needs for the event. Handle beverage service for clients, guests, and department meetings, including set-up, regular refreshing of hospitality items, and clean-up. Provide support for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.). Maintain professional demeanor and exhibit a friendly and helpful attitude with an emphasis on customer service to clients, attorneys, and staff of the office. Develop on-going relationships with caterers, event and meeting planners, and other relevant vendors to ensure cost-effective delivery of high-level catering and meeting services. Coordinate and process all invoices with respect to food and beverage for catering orders. Ensure all conference rooms, reception areas, kitchens, restrooms, and other common areas are consistently clean and organized. Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms, and lobbies where appropriate. Assist in coverage for backup receptionist duties. Adhere to Firm processes and policies as directed by the Office Administrator, supervisors, managers, and documented Standard Operating Procedures. All other duties, as assigned.

REQUIREMENTS

Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills. Ability to change directions quickly as workflow needs change. Experience using Microsoft Outlook and Word. 2 years of experience working in hospitality services. Bachelor’s degree and/or Law firm experience preferred. Behaviors Team Player : Works well as a member of a group Loyal : Shows firm and constant support to a cause Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well Dedicated : Devoted to a task or purpose with loyalty or integrity Motivations Self-Starter : Inspired to perform without outside help Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization Education Bachelor's or better. Experience 2 years: Experience working in hospitality services. Law firm experience preferred. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law. #J-18808-Ljbffr Polsinelli