Office Manager

Job Description

Job Description

Office Manager

Parks & Recreation Department

City of Bloomfield

Make an Impact Where Community Comes to Life

Are you a highly organized leader who thrives in a fast-paced environment and loves serving your community? Join our Parks & Recreation team as an Office Manager -a key role that keeps our operations running smoothly while supporting programs that enrich lives every day.

This is more than an office job-it's an opportunity to help shape community experiences, support public spaces, and make a lasting difference.

What You'll Do

As our Office Manager, you'll serve as the central hub of department operations, ensuring efficiency, accuracy, and excellent service.

Leadership & Operations

• Oversee daily office operations, ensuring efficiency and compliance with City policies and NM Procurement Code
• Supervise and support assigned staff, seasonal workers, and volunteers
• Assist with hiring, scheduling, training, and performance feedback

Customer Service & Community Engagement

• Serve as the primary point of contact for the public
• Respond to inquiries and resolve concerns with professionalism and care
• Manage park and facility reservations

Finance & Administration

• Assist with budget preparation and track expenditures
• Process invoices, maintain financial records, and generate reports
• Manage payroll records and timekeeping

Marketing & Communication

• Coordinate social media, website updates, and marketing materials
• Help promote programs and events that bring the community together

Compliance & Records Management

• Maintain accurate files and databases
• Ensure compliance with public records laws and retention schedules
• Support audits, procurement, contracts, and grant tracking

What You Bring

• Bachelor's degree in Business Administration, Public Administration, Accounting, or related field OR equivalent combination of education and experience.
• 3+ years of administrative or office management experience (municipal or Parks & Recreation experience preferred)

Key Skills:

• Strong organization and multitasking abilities
• Excellent communication and customer service skills
• Financial and administrative proficiency
• Ability to exercise sound judgment and work independently
• Typing speed of 60+ WPM

Tools You May Use

• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Financial systems (Tyler)
• Civic Plus (website/CMS)
• Canva or Adobe (design tools)
• Teams / Zoom communication tools

Why You'll Love This Role

• Be part of a mission-driven team that enhances community life
• Variety in your day-no two days are the same
• Opportunity to lead, organize, and make meaningful improvements
• Work in a department focused on parks, events, and recreation

Work Environment

This role operates primarily in an office setting with occasional physical activity including lifting (up to 50 lbs), walking, and standing. Reasonable accommodations are provided in accordance with ADA guidelines.

Additional Information

This position may require occasional errands (valid driver's license preferred) and eligibility to become a Notary Public.

Apply Today!

If you're ready to lead, organize, and make a real impact in your community , we want to hear from you!

(The City is an Equal Opportunity Employer. This position description is not intended to be all-inclusive and may be modified as needed.)

Background Check and Drug Test Disclaimer and Authorization

I understand that as a condition of employment with the City of Bloomfield, I will be required to undergo both a background check and a drug test.

I must authorize the City of Bloomfield within the online application, by checking a box, to conduct a comprehensive background investigation to verify my personal, criminal, employment, and education history for employment purposes. I understand that the offer of employment is contingent upon the satisfactory completion of this investigation to the City's satisfaction.

I also acknowledge that as a condition of employment, I must successfully pass a pre-employment drug and/or alcohol test. I understand that the City's drug and alcohol testing policy prohibits the illegal use of drugs and alcohol, and that I must not be under the influence of such substances on City's premises or while performing City business.

I understand that failure to submit to a required drug test, testing positive for illegal substances, or providing a false sample may result in the offer of employment being rescinded.

By checking a box within the online application, I will release the City of Bloomfield, its agents, and any contracted laboratory or physician from any and all claims and liability for damages or injuries that may arise from the administration and analysis of a drug/alcohol test or from any investigation of my background, except for gross negligence or willful misconduct.

I have read and understand this statement and the associated policy. I agree to comply with the terms and conditions outlined herein by checking the box within the online application.