Human Resources Assistant

Human Resources AssistantPriority consideration deadline: Monday, October 12, 2026.General Purpose: Under the direction of the Human Resources Associate Director, assists with the administrative tasks of the Human Resources program to include Associated Students' full- and part-time recruitment, onboarding, employee engagement, confidential records retention, reporting of statistical data to support student success, tabling for jobs fairs and various other human resources functions.Essential Duties & ResponsibilitiesPrimary FunctionsUnder the direction of the Human Resources Associate Director, coordinates the recruitment of part-time student hiring process with hiring supervisors to include job postings, application distribution, correspondence with applicants and background screeningsAssists with full-time job recruitment postings, including correspondence, documentation retention, creation of recruitment panel materials and interview scheduling. May assist with travel arrangements.Maintains confidential employee personnel records including HRISAssist with employment outreach such as tabling for job fairsAssists with new employee onboarding - putting together new employee welcome packets and items. May schedule new employee onboarding meetings and sessions.Assist with benefits administration to include organizing and maintaining new hire benefit folders and assisting with schedule for annual open enrollment periods.General HR administrative duties as needed (e.g. filing, processing of Purchasing Cards reconciliations monthly)Assists in the planning, coordination and execution of A.S. staff engagement events; including room reservations, vendor coordination and set-upPerforms other human resources related duties, responsibilities and projects as assignedAdministrationWorks with Aztec Student Union and/or Viejas Arena to reserve meeting rooms as neededAssists in booking travel and completing necessary travel forms as needed and when back up is neededProcesses monthly Purchase Card (credit card) statements for Business Services staffMonitors area office supplies and sends orders as neededUtilizes Google Email and CalendarCreates reports/presentations utilizing Windows 10, Microsoft Excel, Word and PowerPoint as required/neededComposes memorandums/letters as neededUpdates HR Assistant policies and procedures manual as neededDelivers documents to University departments as well as other A.S. departmentsCustomer Service and CollaborationEstablishes and maintains working relationships with various A.S. and University departmentsSafetyEnsures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policiesAdheres to Associated Students' Code of Safe PracticesReports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisorReports maintenance problems and/or broken and unsafe equipment to the appropriate party immediatelyQualificationsMinimum & Preferred RequirementsEducation:Preferred candidate will be a returning student for at least one additional school yearStudents must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).Global Campus units do not meet the SDSU unit requirements.Must be in good academic standingMust be eligible to work in the United StatesExperience:Two years of experience in general office/clerical work preferredTrainings:Anti-Harassment training (must be completed with 30 days of hire)Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)Gender Awareness Training (Must be completed with 30 days of hire)Performance ExpectationsMust be able to work with confidential items and understand the importance of confidentiality in project workMust be capable of maintaining positive working relationships with staff and customersMust be able to exercise tact and exhibit sound professional judgmentStrong organizational skills required. Must be able to follow oral and written directions and follow projects through to completionMust be professional and courteous at all timesMust be able to work well with different work stylesMust be able to work efficiently and show initiativeMust be able to work independently and on multiple projects at onceKnowledge, Skills & AbilitiesExcellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guestsMust have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the positionAbility to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programsAbility to gather and organize data, draw logical conclusions and discern implicationsWell organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressureAbility to maintain high level of confidentialityAbility to handle multiple tasks simultaneouslySchedule & Working ConditionsThis is a part-time (20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8:00a.m. to 4:30p.m.Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.RelationshipsInside the Organization:Reports to the Human Resources Associate DirectorWorks closely and collaborates with Human Resources CoordinatorWorks closely with HR Team including Associate Executive Director, Payroll & Benefits Manager, Payroll & HRIS Assistant Manager and Payroll AssistantInteracts with Office Supervisors/Payroll LiaisonsInteracts with A.S. Management and Hiring SupervisorsEmployment Category: Range I, Step I – Starting Rate: $17.75/hourA background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.