Office Manager

Job Description

Job Description

We are looking for an organized and proactive Office Manager to support the day-to-day operations for a non-profit organization located in Indianapolis, Indiana. This contract-to-hire position plays a key role in keeping administrative processes, documentation, and reporting activities running smoothly while helping the team meet departmental priorities. The ideal candidate is comfortable balancing routine office coordination with deadline-driven projects and brings a thoughtful, service-oriented approach to supporting staff, committees, and program activities.

Responsibilities:

• Coordinate administrative support for the department by managing records, correspondence, scheduling needs, and operational follow-through across multiple priorities.

• Review and process expense-related items such as reimbursements, mileage submissions, purchase requests, training and development costs, and hospitality spending with accuracy and timeliness.

• Oversee application and award administration by maintaining documentation, monitoring progress, communicating with stakeholders, and supporting committee-related activities.

• Track assessments, insurance materials, program paperwork, and training documentation to help maintain compliance and ensure required information is complete and current.

• Manage development request workflows, including routing approvals, organizing registration details, and maintaining supporting records.

• Provide backup assistance for employment verifications, leadership search activities, and applicant tracking processes when needed.

• Prepare and maintain internal reports, manage invoices, prepare and track budgets, spreadsheets, and data records to support business operations and informed decision-making.

• Help manage office resources and supplies while supporting efficient daily office administration and budget-related tracking.

• Demonstrated experience supporting non-profit organizations within office management, administrative support, or business administration within a structured environment.

• Strong organizational and planning skills with the ability to keep multiple assignments moving and meet established deadlines.

• Proficiency with Microsoft Excel and confidence working with data management, reporting, and record-keeping tasks.

• Ability to coordinate several projects at once while maintaining accuracy, discretion, and attention to detail.

• Effective interpersonal and communication skills for working with employees, leadership, and external stakeholders.

• Self-directed work style with the judgment to respond proactively to departmental needs.

• Experience supporting budget-related processes, expense tracking, or office supply coordination is preferred.

• Willingness to support the mission and values of the organization.