Office Assistant

Office Assistant

Wilkes University invites applicants for an Office Assistant for the Department of Creative Writing and the Division of Performing Arts in the College of Arts and Sciences. The successful candidate will provide comprehensive administrative support to the department(s), including the following responsibilities:

• Monitor budgets and prepare financial and administrative forms.
• Coordinate Winter and Summer Creative Writing Residencies.
• Assist with performing arts center event scheduling and facility calendar management.
• Process Purchasing Card purchases for equipment, supplies, and departmental needs.
• Prepare faculty load and adjunct compensation forms each semester.
• Support departmental outreach and engagement activities throughout the academic year.
• Assist faculty with course-related, programmatic, and professional needs.
• Prepare contracts for guest artists, directors, and musicians, and coordinate related travel, housing, and logistics.
• Manage online theatre ticket sales and box office operations.
• Facilitate student services and provide administrative support to students within the department.
• Coordinate theatre program auditions and on-site recruitment activities.
• Maintain departmental records, files, and office supply inventory.
• Organize and support program events, receptions, presentations, and special initiatives.
• Coordinate with Facilities and Public Safety regarding space usage, event needs, and building security.

Additional skills necessary are excellent and written communication skills, computer applications, interpersonal skills and excellent attention to detail. Associate's degree is required, Bachelor's degree preferred. Three to five years' experience in a higher education environment is advantageous. Salary is commensurate with qualifications and experience.

Wilkes University is an independent, comprehensive university dedicated to academic excellence in the liberal arts, sciences, and selected professional programs. The University has approximately 2,000 students at the undergraduate level and over 1,500 full time equivalent students at the graduate and first professional levels.

Its institutional focus is on developing strong mentoring relationships with each of its students and contributing vitally to economic development of Northeastern Pennsylvania. The University is located in Wilkes-Barre, Pennsylvania, a revitalized city that is located on the lovely Susquehanna River and is within two and one-half hours driving distance of New York City and Philadelphia.