Executive Assistant, Office of the Registrar

Executive Assistant, Office of the Registrar Full‑time (1.00 FTE), 12‑month professional faculty position. Location: Corvallis, OR. Position Summary Academic Operations (Accreditation, Curriculum Management, and Office of the Registrar) is an Oregon State University mission‑critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co‑create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. Key Responsibilities 45% Administrative Support – Associate Vice Provost‑Academic Affairs & University Registrar 25% – Director, Office Administration 15% – Budget and Financial Oversight 10% – Commencement Operations & Volunteer Coordination 5% – Other duties as assigned Minimum/Required Qualifications Bachelor’s degree and five years of experience providing substantial executive administrative support, with progressively increasing responsibility, at an institution of higher education or other similarly complex organization. Two years of progressively increasing experience with office operations/leadership and budget development, oversight, and management. Experience with Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint. Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecasting consequences, and driving actionable, equitable solutions for all student populations. Excellent verbal and written communications skills, with the ability to communicate effectively with executive level management and academic constituencies. Ability to draft, write, and correspond with professional level writing without prompts or support from the AVP. Ability to work with frequent interruptions while meeting strict deadlines, with the flexibility to prioritize and manage multiple projects, activities, and tasks while priorities shift frequently. Ability to handle interpersonal relationships judiciously and empathetically with demonstrated experience through leadership, collaboration, and relationship building. Demonstrated experience making independent judgments and problem solving using a high degree of professionalism with highest attention to and respect for confidentiality, discretion, and diplomacy. Experience providing exceptional customer service, with the confidence to act when critical situations arise. Proven ability to work effectively in environments characterized by ambiguity and uncertainty, with the confidence and flexibility to pivot quickly. Preferred Qualifications Baccalaureate degree or higher in business management/operations, human resources or higher education. Experience working in higher education. Experience working in a registrar’s office, enrollment management office, or academic administrative unit. Experience with a complex data system such as Banner, Workday, Peoplesoft, OnBase, Slate, or other relational databases. Experience with collaborative online tools used in project management, brainstorming, and team collaboration (e.g., Miro, Slack). Experience with Microsoft applications SharePoint and CoPilot. #J-18808-Ljbffr