Accounting Clerk-Accounts Payable

Job Description

Job Highlights

Job Summary:

As an Accounting Clerk, you will support Midco's accounts payable operations by ensuring invoices, payments, vendor records, and payable transactions under established procedures with guidance from senior staff, efficiently, and in accordance with company policies. You will serve as a key contributor to financial operations, helping maintain strong vendor relationships, supporting internal stakeholders, and ensuring the timely execution of payment processes. Through attention to detail, sound judgment, and a commitment to service excellence, you will help safeguard financial accuracy while supporting the efficient flow of business operations across the organization.

Responsibilities:

• Support all entry-level accounts payable activities by indexing, reviewing, and routing vendor invoices; assisting with electronic payments and check runs; maintaining records; and completing related administrative tasks in accordance with company and departmental procedures.
• Assist in reviewing and process invoices and payables vouchers ensuring accurate coding, proper authorization, help identify potential tax assessment opportunities, invoice accuracy, and sufficient documentation.
• Work with senior staff to learn to recognize and identify deviations from acceptable basic accounting practices and assist with appropriate action.
• Assist with writing Standard Operating Procedures for the payables process.
• Sort and process mail, manage correspondence, and perform other administrative duties.
• Review daily electronic funds transfers and check payment for accuracy and efficiency ensuring correct vendor is being paid and paid the correct amount.
• Understand the complete payables cycle: reviewing, processing, mailing, and filing. Be able to step in and assist with any of these functions.
• Assist with maintaining vendor W-9 information on all vendors.
• Model Midco's mission, vision, values, ethos, and Leadership Success Drivers, and inspire others to do the same.
• Ensure customer privacy by adhering to Midco's privacy guidelines while actively following Midco policies and procedures.
• Maintain reliable and predictable attendance as required by the position.
• Perform other duties as assigned.

Note: Management reserves the right to assign or reassign functions and responsibilities to this job description at any time.

Required Qualifications:

• High School diploma or equivalent (GED).
• Two years of office, administrative, accounts payable, accounts receivable, bookkeeping, billing, or related experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Strong attention to detail and ability to accurately enter and review data.
• Effective written and verbal communication skills.

Preferred Qualifications:

• Previous accounts payable, bookkeeping, or accounting support experience.
• Basic knowledge of accounting principles and financial recordkeeping.
• Experience working with accounting, ERP, or financial management systems.
• Associate degree in Accounting, Business, Finance, or a related field.

Work Environment:

• The noise level in the work environment is moderate.
• Work is primarily performed in a professional office environment and/or remote work setting, depending on business needs.
• May be required to work in excess of 40 hours per week and other than normal business hours, such as holidays, evenings and weekends as business demands.

Physical Demands:

• May occasionally be required to reach with hands and arms, stoop, kneel, or crouch.
• May be required to remain in a seated position for extended periods.
• May occasionally lift or move items such as materials, equipment, or supplies.
• Heavy keyboard/mouse usage required with repetitive movements.

Mental Demands:

• Attention to detail to ensure accuracy, completeness, and quality of work.
• Critical thinking and analytical reasoning to evaluate information and support effective decision-making.
• Sound judgment when applying established guidelines, procedures, and available information.
• Effective management of multiple priorities, deadlines, and competing work demands.
• Concentration and focus needed to perform detailed tasks with a high degree of accuracy.
• Retention and recall of job-related information, policies, procedures, and requirements.
• Effective verbal and written communication skills to exchange information clearly and professionally.
• Interpersonal skills that support collaboration and appropriate interactions with colleagues, customers, vendors, and other stakeholders.
• Adaptability and flexibility in response to changing priorities, work assignments, and business needs.