Administrative Support Receptionist

• Location: Woodhaven, Michigan
• Type: Contract
• Job #104910

Job Title : Executive Assistant

Location : Woodhaven, Mi-Onsite

Job Type: Part Time, Contract

Expected hours per week: 25

Schedule : 8:00am-1:00pm

Pay : $23.00-$24.50/hr

Job Description :

Overview
We are seeking a highly organized, professional, and proactive Executive Assistant to provide comprehensive support to senior executive leadership. This individual will serve as a trusted business partner, helping to manage calendars, communications, travel arrangements, meetings, and special projects while handling highly sensitive and confidential information with discretion.
The ideal candidate thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively prioritize competing demands while maintaining a positive and professional attitude.

Key Responsibilities

• Manage executive calendars, scheduling meetings and resolving conflicts across multiple time zones.
• Coordinate and maintain executive correspondence, emails, calendars, and filing systems.
• Screen incoming communications and prioritize matters requiring executive attention.
• Arrange domestic and international travel, including transportation, accommodations, itineraries, visa/passport coordination, and expense reporting.
• Prepare, edit, and distribute reports, presentations, meeting agendas, and executive communications.
• Coordinate executive meetings, team events, staff meetings, off-sites, and town halls.
• Greet visitors and support executive interactions with internal and external stakeholders.
• Track action items and follow-up activities to ensure timely completion.
• Support special projects and business initiatives as assigned.
• Maintain confidentiality of sensitive business and personnel information.

Required Qualifications

• High School Diploma or GED required.
• 3+ years of executive or senior-level administrative support experience preferred.
• Advanced proficiency with Microsoft Office Suite, including:
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Teams
• Strong written and verbal communication skills.
• Exceptional organization and time management abilities.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated professionalism, discretion, and integrity.
• Ability to support leaders across North American time zones.

Preferred Qualifications

• Associate Degree preferred.
• Experience supporting Directors, Vice Presidents, or C-suite executives.
• Experience coordinating complex travel arrangements.
• Experience preparing executive presentations and reports.
• Knowledge of records retention practices and document management.

Top Skills We're Looking For
? Executive Calendar Management
? Microsoft Outlook & Office Suite
? Travel Coordination & Expense Reporting
? Meeting & Event Planning
? Confidential Information Management
? Executive-Level Communication
? Time Management & Organization
? Problem Solving & Prioritization


What Makes Someone Successful in This Role?

• Proactive and self-motivated
• Highly dependable and responsive
• Strong attention to detail
• Comfortable interacting with senior executives
• Able to anticipate needs before they arise
• Maintains confidentiality and professionalism at all times
• Adapts quickly to changing priorities

Why Join Us?
This is an opportunity to become a trusted partner to executive leadership and play a key role in keeping business operations running smoothly. You'll work closely with leaders across the organization, contribute to strategic initiatives, and gain visibility into multiple areas of the business.