Administrative Support Assistant III

Administrative Specialist III

The Administrative Specialist III is responsible for working with the Administrative Support Supervisor on coordinating office activities for the Department of Sociology and Criminology. The Administrative Specialist III assists with entering course schedules and maintains current information on faculty teaching schedules, classroom locations, and hours to assist callers and visitors. Upon request, this position collects and shares information for the Chair, vice-chair, and program directors of the Department. This position assists the supervisor by maintaining the appointment/conference room calendar. The Administrative Specialist III works with the Administrative Support Supervisor to enter purchasing information, to organize and communicate about departmental functions and events (e.g. venue reservations, hotel, flight, restaurant reservations), and to assist with making catering arrangements. The Administrative Specialist III coordinates and maintains the departmental webpage and assists the chair in the preparation of the departmental display and newsletter. This position provides information, assistance, and clarifications to interested parties concerning programs and procedures. This position researches and analyzes data pertinent to finances, work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. The Administrative Specialist will perform other duties as assigned by the Chair and Administrative Support Supervisor. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least two years of experience in a specialized or a related field applicable to work performed

Preferred Qualifications:

• Experience working in a university or similar organizational setting requiring knowledge of research and analysis techniques
• Demonstrated knowledge of the principles and practices of mathematics and statistics and their application to financial reports
• Experience with using computers and software, including Workday, Microsoft Office Suite with intermediate Excel skills, OneDrive, Microsoft Forms
• Experience with web design and website management, graphic design, video and photo production
• Experience with social media and filing systems in virtual environments

Salary Information: $39,930

Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents: Proof of Veteran Status

Recruitment Contact Information: Dr. Jeff Gruenewald, Professor & Chair, Department of Sociology & Criminology, View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Benefits Eligible:

Yes