Administrative Coordinator

Job Description

Job Description

Job Title: Administrative Coordinator
Location: Englewood, FL travel to Lakewood Ranch for training purposes
Pay Rate: $22.00 - $28.00/hour DOE
Hours: Full-Time | Monday – Friday | Day Shift

Our client company is seeking a highly organized and proactive Administrative Coordinator to support daily office operations and administrative functions. The Administrative Coordinator will work closely with leadership to ensure office workflows, reporting, customer service, data management, and administrative processes are completed accurately and efficiently. This is an excellent opportunity for someone who enjoys organization, problem-solving, and supporting a fast-paced team environment.

Minimum Qualifications:

• Minimum of two (2) years of experience in an administrative, office coordinator, customer service, or operations support role

• Strong computer proficiency with Microsoft Office, including Excel, Word, and Outlook

• Excellent organizational, multitasking, and time management skills

• Strong written and verbal communication skills

• Ability to learn new software and office systems quickly

• Professional, dependable, and detail-oriented

• High School Diploma or equivalent

The ideal Administrative Coordinator will be self-motivated, possess exceptional follow-through, and enjoy creating efficient office systems while providing outstanding internal and external customer support.

Responsibilities include:

• Support daily office operations and administrative workflows

• Maintain and update CRM systems, QuickBooks records, reports, dashboards, and shared documents

• Compile business reports, scorecards, lead tracking, marketing results, and operational data for leadership

• Maintain organized office records, compliance documents, forms, and administrative files

• Assist with customer communications, phone coverage, scheduling, and internal follow-up

• Coordinate marketing support activities, including customer lists, email campaigns, vendor communication, and campaign tracking

• Troubleshoot basic software, CRM, and workflow issues before escalating to management

• Identify opportunities to improve office procedures and administrative efficiencies

• Assist with special projects and additional administrative duties as assigned

• Maintain professionalism, confidentiality, and excellent customer service at all times

Preferred Qualifications:

• Experience in construction, roofing, contractor, or home service industries

• Experience using CRM platforms such as AccuLynx, JobNimbus, Buildertrend, HubSpot, ServiceTitan, or similar software

• Basic QuickBooks or bookkeeping experience

• Marketing coordination experience

• Computer skills Windows, Word, Excel, Typing

Benefits may include:

• Health Insurance

• Paid Time Off

• Paid Holidays

• Stable Monday-Friday Schedule

• Opportunity for Career Growth

• Supportive Team Environment

The Administrative Coordinator is an essential member of the office team, helping ensure smooth daily operations, accurate reporting, exceptional customer service, and efficient administrative processes. If you are dependable, organized, and enjoy working in a collaborative office environment, we encourage you to apply.

Ad-VANCE Talent Solutions, Inc., independently owned and operated since 1995, offers concierge health, dental and vision benefits to our employees.