Event Administrative Assistant

Event Administrative Assistant – Seasonal Location: Long Beach, CA 90802 | Salary: $25.00 - $28.00 per hour | Seasonal: August - November What You’ll Do As our Seasonal Event Administrative Assistant, you’ll be the organizational backbone of Dark Harbor operations—keeping leadership focused, vendors coordinated, and the back office running smoothly while one of LA’s most iconic seasonal events comes to life around you. Administrative & Office Support Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership Draft, proofread, and route correspondence with professionalism and accuracy Maintain organized digital and physical filing systems for event documentation, contracts, and records Vendor & Financial Coordination Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed Operational Support Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate Qualifications 2+ years of administrative or office support experience—event, entertainment, or hospitality industry experience strongly preferred Strong written and verbal communication skills with a polished, professional presence Exceptionally organized and detail-oriented with the ability to manage multiple priorities simultaneously without dropping the ball Proficiency in Google Workspace; familiarity with accounting or expense tracking platforms is a bonus A flexible, solutions-first attitude and genuine willingness to roll up your sleeves when the season demands it Must be 18 years of age or older Compensation & Employment Details Hourly Rate: $25 - $28 based on experience Employment Type: August - November Expected Season Duration: Late September – Early November 2026 Work Schedule: Evenings, weekends, and holidays required during operational season Seasonal/temporary position with an anticipated end date; employment beyond the stated season is not guaranteed Equal Opportunity Employer Thirteenth Floor Entertainment Group is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including the California Fair Employment and Housing Act (FEHA). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, medical condition, genetic information, marital status, military or veteran status, age, or any other characteristic protected by law. Thirteenth Floor Entertainment Group will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act (AB 1008). You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made. Applicants with disabilities may request reasonable accommodations at any point in the hiring process by contacting View email address on click.appcast.io. Pursuant to California SB 1162, the hourly pay rate for this position is listed above. Thirteenth Floor Entertainment Group will not request or consider salary history in making compensation decisions. Thirteenth Floor Entertainment Group participates in E-Verify. As required by federal law, we will verify the identity and employment eligibility of all hired individuals. #J-18808-Ljbffr Thirteenth Floor Entertainment Group