Procurement & Contracts Specialist - 12 month FTC
Tesla
About VEV VEV specialises in designing and implementing scaled enterprise fleet solutions. Our expertise lies in optimising fleets, charging infrastructure, and operations to maximize the benefits of transitioning to sustainable transportation. With a wealth of experience in delivering comprehensive turnkey charging solutions at scale, we are committed to guiding organizations through a seamless transition towards a greener future. If you are passionate about sustainable transportation, innovation, and making a positive impact, we invite you to join us at VEV. As a member of our team, you will have the opportunity to work on ground breaking projects, collaborate with industry experts, and drive meaningful change in the world of e-mobility. Role Overview We are seeking a Procurement and Contracts Specialist to join VEV on a 12-month fixed term contract to provide maternity cover. The role is based in London and will support procurement and contract activity across VEV’s decarbonisation projects and operational requirements. Reporting to the Procurement Director, the role will provide hands on support across sourcing, supplier onboarding, contract administration, purchase-order follow up and supplier performance reporting. The successful candidate will work closely with project, engineering, finance and operational stakeholders to help ensure procurement activities are completed accurately, efficiently and in line with agreed processes. This role is suited to a procurement professional with approximately three to four years experience who can manage defines workstreams independently while escalating higher-value, complex strategic maters as appropriate. Key Responsibilities Sourcing and Supplier Selection
- Support and manage defined RFI, RFQ and RFP activities for good and services across EV charging, solar, battery storage, engineering services and other assigned requirements
- Prepare sourcing documentation, coordinate supplier responses and complete commercial bid comparisons and quotation evaluations
- Support supplier selection recommendations by consolidating commercial, technical, delivery and risk information from relevant stakeholders
- Assist with negotiations on pricing, delivery, payment terms and other commercial conditions within agreed levels of authority
- Coordinate supplier due diligence and onboarding, working with Finance, Legal and other relevant teams to obtain required approval and complete system setup
- Administer confidentiality agreements, supplier records, approved-supplier information and supplier listing or delisting activities
- Create and maintain accurate procurement and supplier information within relevant systems and trackers
- Monitor open purchase orders, supplier confirmations and delivery dates, following up with suppliers and internal stakeholders as required
- Expedite or support the rescheduling of orders to maintain alignment with project and operational requirements
- Work with Accounts Payable, suppliers and budget owners to investigate and resolve purchase order and invoice queries
- Support the preparation, review, approval and signature process for supplier contracts, amendments, work orders and related commercial documents
- Maintain the contract register and accurate records of key dates, renewals, notice periods, commercial terms and contractual documentation
- Coordinate contract register and accurate records of key dates, renewals, notice periods, commercial terms and contractual documentation
- Coordinate contract implementation activities and ensure relevant stakeholders have access to current contractual information
- Monitor defined supplier obligations and support the escalation of contractual, delivery or performance issues
- Assist the Procurement Director and internal stakeholders with contract renewals, variations and supplier communications
- Collect and maintain supplier performance information, including delivery, quality, responsiveness and commercial KPIs
- Support supplier review meetings, document actions and follow up agreed improvement activities
- Ensure procurement policies, approval requirements and delegated authorities are followed across assigned activities
- Maintain procurement reports and trackers covering sourcing progress, contracts, supplier onboarding, open orders and savings
- Contribute to the continuous improvement of procurement processes, templates, data quality and ways of working
- Provide flexible, hands-on support across the Procurement team to help meet changing project and operational priorities
- three to four years experience in procurement, sourcing, contract administration, purchasing or a related commercial role
- Practical experience supporting RFI, RFQ or RFP processes, quotation evaluation and supplier selection
- Experience coordinating supplier onboarding, due diligence and purchasing system setup
- Experience supporting the administration and implementation of contracts for goods or services
- Strong numerical and analytical skills, with good attention to detail and confidence working with commercial data
- Good working knowledge of Microsoft Excel and experience using procurement, ERP or contract management systems
- An organised, proactive and delivery focussed approach, with the ability to manage multiple prioritise and meet deadlines
- Experience within EV charging renewable energy, construction, engineering services or another project based environment (desirable)
- Exposure to solar, BESS, electrical equipment or EV related good and services (desirable)
- Relevant degree or professional qualification in procurement, supply chain, commercial management or related field (desirable)
- Experience working in a fast growth organisation or developing procurement processes and templates (desirable)
Vacancy posted 1 day ago
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