Operations Executive Support Manager

ABOUT THE ROLE We are searching for an Operations & Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross‑functional support. One non‑negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it. WHAT YOU'LL DO Manage the COO's calendar, correspondence, and complex domestic and international travel logistics Prepare briefing materials, meeting agendas, and follow‑ups for senior leadership Oversee the day‑to‑day running of the Brickell office, including vendors, facilities, and supplies Coordinate in‑office events, executive engagements, and team gatherings Provide project‑based support to the marketing function on select deliverables Drive process improvements and support internal documentation and communications WHAT YOU BRING 3 to 5 years of executive assistant experience supporting C‑suite or senior leadership Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview Based in Miami; Brickell‑adjacent strongly preferred. This is a fully in‑office role with no remote option Highly organised, discreet, and proactive with strong written and verbal communication skills Proficient in Microsoft Office and Google Workspace Spanish fluency is a meaningful advantage given the firm's regional footprint WHAT'S OFFERED Salary of USD $75K-$85K In‑office role at a growing hospitality investment firm in Miami #J-18808-Ljbffr