Executive Assistant I

Executive Assistant I

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and organizational support to leaders and teams within Global Trade, Transportation, and Warehousing. This role serves as a critical partner in ensuring efficient operations, effective communication, and coordination across multiple functions and stakeholders. The ideal candidate thrives in a fast-paced environment, demonstrates strong business acumen, anticipates needs, manages competing priorities, and maintains a high level of professionalism and confidentiality.

Provide executive-level administrative support to department leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting. Coordinate leadership meetings, team events, site visits, and operational reviews. Prepare presentations, reports, agendas, meeting materials, and follow-up action items. Support communication across Global Trade, Transportation, Warehousing, and cross-functional business teams. Manage departmental records, organizational charts, and documentation while maintaining confidentiality. Track key initiatives, projects, and deadlines to ensure timely execution and follow-up. Assist with budget tracking, invoice processing, purchase requests, and vendor coordination. Organize employee engagement activities, recognition events, and team communications. Support onboarding activities for new team members and help coordinate training schedules. Identify opportunities to improve administrative processes and operating efficiencies.

Required qualifications: High school diploma or equivalent. 3+ years of administrative or executive support experience preferred. Strong organizational and time-management skills. Excellent verbal and written communication skills. Demonstrates proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint. Ability to manage multiple priorities with minimal supervision. Demonstrated professionalism, discretion, and attention to detail.

Skills to be successful in the role: Proficiency in Microsoft Office. Experience managing budgets, building timelines, and providing cost estimates desirable. Talent to collaborate with internal partners and external vendors to bring projects forward to completion. Experience coordinating cross-functional projects and leadership meetings. Familiarity with reporting, budget management, and project tracking tools.

Amway does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Amway immigration sponsorship (e.g., H-1B, STEM OPT, TN, etc.) now or in the future. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

Amway is based in Ada, Michigan, U.S.A., with global headquarters still located on the same property where the company was founded. Family-owned and guided by enduring values, we continue to be shaped by our Founders Fundamentals. Since 1959, our heart has remained the same: helping people realize their potential. Today, that mission spans six continents and more than 100 countries and territories.