Medical Administrative Assistant

Job Description

Job Description

Salary: $25-$35 Hourly DOE

Job Summary: The Administrative Assistant provides administrative and operational support to ensure efficient, compliant, and patient-centered delivery of home health services. This role supports clinical staff, coordinates patient care activities, and maintains adherence to agency policies, professional standards, and healthcare regulations.

Qualifications/Educational Requirements:

• High School Education, college preferred
• Business office management and supervisory experience preferred
• Health care experience preferred
• Excellent written and verbal communication skills. Speak, read, write and comprehend English
• Ability to handle multiple tasks simultaneously and meet deadlines
• Excellent organizational and time management skills
• Self-starter

Key Responsibilities

• Assist with medical chart preparation, review, and auditing to ensure accuracy, completeness, and regulatory compliance
• Track and monitor completion of clinical documentation and follow up to ensure timely submission
• Assist with obtaining insurance authorizations for patient visits, ensuring proper documentation and compliance with payer requirements
• Support clinician scheduling and coordination to optimize patient care coverage and staff efficiency
• Assist with office intake and patient coordination, including:
  • Scheduling patient visits;
  • Communicating with patients, caregivers, and physician offices;
  • Ordering Durable Medical Equipment (DME);
  • Coordinating laboratory draws and diagnostic testing; and
  • Managing faxing, scanning, and secure transmission of medical records in compliance with HIPAA
• Coordinate and maintain systems and procedures related to medical records, data entry, and personnel functions to ensure operational efficiency and accuracy
• Monitor workflows and office systems, identify inefficiencies or compliance gaps, and assist in implementing corrective action plans
• Control, monitor, and order office and medical supplies
• Prepare and maintain inventory control reports
• Demonstrate initiative by setting objectives, improving processes, and identifying more efficient ways to perform administrative tasks
• Perform duties in compliance with agency policies, professional standards, HIPAA regulations, and state/federal home health requirements
• Communicate relevant information to managers and the management team to ensure coordination of patient care services and office operations
• Perform other related and assigned duties