Office Administrator

Job Description

Job Description

Salary: $23.00-$25.00/Hourly

JOB TITLE: Office Administrator

STATUS: non-exempt

LOCATION: Onsite, Bellingham, WA

SALARY RANGE: $23.00-$25.00/hr depending on experience and interview outcome

BENEFITS: Benefits: paid sick time, paid holidays (pro-rated), 401(k), EAP

About Tidal Vision:

We believe that sustainability should not require customers to compromise on price, convenience, or performance. Our mission is to create positive and systemic environmental impact by making our biopolymer solutions cost competitive, more convenient, and better performing than the synthetic chemicals we displace. We value innovation and take pride in challenging the status-quo; we choose to view obstacles as opportunities. We value new ideas and encourage the team to apply creativity and invent new solutions to meet challenging demands. We foster open, direct communication, and a collaborative working environment through our unique approach to work culture. We value our employees and demonstrate that through our compensation and benefits programs and opportunities for growth and development.

About Tidal Visions Unique Work Culture:

Tidal Vision strives to build and invest in the highest performing and most innovative team. We put our people and customers above process, avoid company-wide rules as much as possible, and have the courage to take unusual approaches to advance our mission. With this approach, we believe we can create a more flexible, fun, stimulating, creative, collaborative, and innovative organization.

Our commitment to developing, practicing and promoting direct and open communication, responsibility and freedom, and leading with and seeking context is a responsibility for every role at Tidal Vision.

Position Summary:

We are seeking a dependable, detail-oriented Part-Time Office Manager to support day-to-day office operations, administrative processes, and basic bookkeeping/vendor coordination. This role keeps the office running smoothly by managing supplies, schedules, records, and communications, while providing excellent service to employees, customers, and partners.

Key Responsibilities:

Must operate and work within our Mission Driven Culture Core Values and Principles and encourage others to do the same.

• Serve as the first point of contact for office visitors, phone calls, and general inquiries; route messages appropriately.
• Maintain office supplies, kitchen/breakroom items, and general tidiness; coordinate maintenance and repairs as needed.
• Coordinate vendors and service providers (e.g., janitorial, IT, utilities, postage/shipping) and track service schedules.
• Manage incoming/outgoing mail, shipping, and deliveries; maintain distribution lists and contact directories, process post office mailings and bank deposits as needed.
• Schedule meetings, maintain shared calendars, and support basic event planning for two Bellingham locations (team meetings, trainings, small office events).
• Travel arrangements for out of town guests and coordination of long-term and recurring stay rates.
• Maintain organized digital and physical filing systems; support document control, record retention, and confidentiality practices.
• Prepare basic correspondence, memos, and reports; proofread and format documents as needed.
• Support HR/admin tasks such as onboarding coordination, badge/keys, and maintaining employee paperwork (as applicable).
• Assist with administration of business registrations.
• Track office-related budgets and recurring expenses; identify opportunities to streamline processes and reduce costs.
• Support leadership and staff with ad hoc administrative projects and process improvements.

Basic Qualifications:

• 4+ years of administrative, office management, or operations support experience (or equivalent combination of education and experience).
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams); comfort learning new software and office systems.
• Strong organizational skills and attention to detail; ability to manage multiple priorities with minimal supervision.
• Professional communication skills (written and verbal) and a customer-service mindset.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Ability to lift/move office supplies (up 30lbs) as needed.

Preferred Qualifications:

• Experience with business registrations, census and similar government reporting.
• Experience supporting HR processes (onboarding, timekeeping, benefits coordination).
• Familiarity with facilities coordination and procurement.
• Prior experience in a small business environment where you wore multiple hats.

Licensing & Special Requirements:

• Subject to a criminal background check.

Working Conditions:

Office-based, must be able to stand, sit, walk, and move freely.

Tidal Vision provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.