Seasonal Office Assistant

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Summary

Under the general supervision of the Extension Office Supervisor, this position typically provides general receptionist, secretarial, bookkeeping, and administrative support to the extension office by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, processing paperwork and other matters of similar complexity. The position exercises considerable independence of action in routine administrative matters, which might involve handling proprietary and private information. The incumbent must have a thorough knowledge of confidential record keeping, proper English usage, grammar, spelling, punctuation and basic math skills.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to form and build good working relationships with co-workers, supervisor, various volunteers, and the general public.
• Responsible for answering the telephone and in-person questions in a professional and polite manner.
• Knowledge of general office machines and functions including calculators, multiline phones, fax machine, copier, and data entry.
• Proficiency using computer applications including but not limited to: Word, Excel, Outlook, and Canva.
• Proficiency using social media platforms.
• Responsible for performing basic bookkeeping and accounting, including invoicing, receipting, cash-handling, deposits, data entry, and reconciliation.
• Provides administrative support to the extension supervisor, 4-H program director and office assistant, which includes, but is not limited to: reviewing, responding to, and screening e-mails and phone calls; interacting with public officials, external agencies, 4-H leaders, members and/or County staff.
• Performs duties as assigned by 4-H program manager such as assisting/setting up for events and camps.

Competencies

• Technical Capacity.
• Teamwork Collaboration.
• Time Management.
• Communication Proficiency.
• Flexibility.
• Ethical Conduct.
• Initiative.

Supervisory Responsibility

This position has supervisory responsibilities for 0 employees.

Work Environment

This is largely a sedentary role; however, some filing, lifting, carrying, and event set-up may be required. This role routinely uses standard office equipment such as computers, phones, printers, and paper cutters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, lift up to 20lbs, use hands, reach, twist, and bend. Duties may require the employee to work outdoors in the summer heat, with breaks as needed. Duties will expose the employee to livestock and livestock-related allergens such as hay.

Position Type and Expected Hours of Work

This is a part-time, temporary position that begins July 1st of , and ends August 29th of . This position will be 5 hours per day Monday through Friday, and will increase, peaking at 30 hours for the week of July 21-25 and the Crook County Fair (August 4-8). During Fair week, hours of work may change unexpectedly.

Travel

Occasional travel is expected. Employee will drive a county vehicle for off-site duties as needed.

Required Education and Experience

• High School Graduate or equivalent
• In addition to experience listed above, minimum 1 year experience in an office environment with secretarial/administrative responsibilities is preferred, and minimum 1 year experience working with 4-H, special events, volunteerism, and/or the OSU extension office.

Additional Eligibility Requirements

• Able to complete a thorough employment and/or criminal history check.
• Able to successfully pass a pre-employment drug test (not required for all positions).
• Valid Oregon Driver's License
• Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).

Safety Sensitive Requirements

• This position is not considered to be a safety sensitive position

AAP/EEO Statement

• This position is ‘at-will', and either Crook County or the employee may terminate the relationship at any time with or without cause.

• Crook County is an equal opportunity employer

Other Duties

• Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.