Office Administrator

What We Offer:

• Pay of $23.00–$25.00 per hour

• Temp-to-hire opportunity

• Monday–Friday

• Flexible day shift schedule (full-time initially with potential to transition to 20–30 hours per week after processes are established)

• Health insurance

• Dental insurance

• 401(k)

• Opportunity for advancement

What We're Looking For:

• 3+ years of administrative and accounting experience

• Strong QuickBooks experience

• Experience with accounts payable, accounts receivable, bookkeeping, payroll, and invoicing

• Knowledge of 1099 contractors, W-9s, certificates of insurance, and vendor management

• Experience with job costing, material tracking, scheduling, and project documentation

• Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat

• Strong organizational, communication, and multitasking skills

• High attention to detail with a professional and dependable work ethic

• Ability to lift 11–25 pounds

• Ability to attend in-person meetings once or twice per week while working primarily remotely until a permanent office is established

• Construction industry experience (preferred)

• Startup or office setup experience (preferred)

What You'll Do as an Office Administrator:

• Manage daily bookkeeping using QuickBooks

• Process customer invoices and monitor collections

• Manage accounts payable and accounts receivable

• Reconcile bank and credit card accounts

• Prepare weekly and monthly financial reports

• Assist with budgeting and cash flow management

• Process payroll and help establish payroll through ADP

• Maintain employee records, onboarding documentation, and time tracking

• Manage PTO, personnel files, workers' compensation, and unemployment documentation

• Create and maintain project files, contracts, permits, drawings, and closeout documentation

• Track project schedules, job costs, materials, equipment, and rental deliveries

• Generate purchase orders and organize project documentation

• Prepare lien waivers and support certified payroll or prevailing wage documentation when required

• Maintain subcontractor W-9s, insurance certificates, contractor licensing, OSHA, and compliance records

• Answer customer calls, coordinate with field foremen, and provide administrative support to management

• Schedule meetings, maintain calendars, prepare reports, and manage office records

• Help establish office procedures and standard operating processes as the company continues to grow