Payroll Specialist

Payroll Specialist

We are seeking a dedicated Payroll Specialist responsible for biweekly payroll processing for a public school district in Pennsylvania. This role involves reconciling time and attendance data, entering extra duty payments, and coordinating with HR for accurate payroll execution.

Responsibilities

• Handle biweekly payroll processing for approximately 1,000 employees, covering salaried, hourly, extra duty payments, and contract staff.
• Prepare and upload monthly PSERS retirement reports.
• Utilize the CSIU Financial Information System for payroll entry and reconciliation.
• Coordinate time and attendance data with HR using Frontline absence management, ensuring systems are reconciled before each payroll cycle.
• Enter pay details for stipends and extra duties, and reconcile data from time clocks and paper timesheets.
• Use Excel, including pivot tables and VLOOKUPs, to format payroll reports and troubleshoot discrepancies.
• Resolve gaps and review missing information to ensure accuracy across multiple data sources.
• Work towards transitioning the district to electronic timesheets to minimize missed pay items.
• Collaborate with HR and other departments to fill data gaps and professionally resolve any resistance.

Essential Skills

• High School Diploma
• 2 years of experience in payroll or accounting
• Proficiency in Excel, especially in VLOOKUPs
• Familiarity with CSIU, Frontline, or Skyward systems

Additional Skills & Qualifications

• Experience with PSERS or school payroll is preferred
• Experience with municipal or school systems
• Moderate proficiency in Excel, including pivot tables
• Ability to read and interpret union contracts
• Solution-oriented mindset with a focus on problem-solving

Work Environment

This is a full-time, on-site position within a small, close-knit payroll team of two, reporting to the director of business operations. The role requires five days a week on-site work, offering direct interaction with HR and school leadership. There is an opportunity for growth through modernizing payroll processes and gaining exposure to specialized retirement reporting.

Job Type & Location

This is a Contract to Hire position based out of Havertown, PA.

Pay and Benefits

The pay range for this position is $22.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Jul 31, 2026.