Project Coordinator

Job Description

Job Description

Company Overview

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security.

We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do.

At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today!

Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place.

Our Comprehensive Employee Benefit and Perk Package:

• Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
• 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
• Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
• Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
• Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
• Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!
• Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.

About the Position

The Project Coordinator plays a central role in managing all internal operations throughout the customer lifecycle—from proposal through project closeout. This position ensures seamless cross-department coordination, supports on-time and on-budget delivery, and helps maintain an exceptional customer experience. The ideal candidate is detail-focused, data-driven, and comfortable managing multiple high-priority projects in a fast-paced environment.

Key Responsibilities

• Manage the full project lifecycle, including proposal support, procurement, scheduling, installation, and service closeout.
• Coordinate with field teams, warehouse, dispatch, technicians, and management to ensure each project phase runs smoothly.
• Allocate resources, manage tasks, and maintain timelines and budgets.
• Review and reconcile daily technician reports with internal systems and project analytics.
• Identify and resolve operational issues using a strategic, solutions-oriented approach.
• Prepare and present weekly project status updates, including completion percentages and key milestones.
• Analyze system-generated profitability reports and provide weekly project health summaries to management.
• Maintain clear documentation and ensure adherence to standard operating procedures.
• Partner with Finance to confirm job completion percentages and support timely, accurate billing.
• Communicate consistently and effectively with internal teams and external stakeholders throughout all project stages.

Qualifications:

• Exceptional multitasking and organizational skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office, especially Excel
• Experience working with CRM and ERP systems (ConnectWise is a strong plus)
• Ability to perform under pressure and maintain professionalism
• Proven experience in the construction industry
• Analytical mindset with attention to detail and problem-solving capabilities

Salary: $55,000.00-$60,000.00/year

Position Type: Full-Time, In-Person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.