Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Secretary (Office Automation)

Treasury Department

Baton Rouge, LA
Job Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

  • Serves as the Liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
  • Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
  • Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
  • Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
  • Personally handles to completion a wide variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for executive conferences, assembles digests, consolidates comments from management officials, and summarizes material for use by the manager for participation in these conferences.

STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.

Apply
Vacancy posted 19 hours ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Baton Rouge, LA vacancy
  • Secretary (Office Automation)
     ...scheduling, canceling and shifting appointments based on the manager's commitments. Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when... 
    Work at office
    Remote work
    Shift work

    Internal Revenue Service

    Baton Rouge, LA
    2 days ago
  • Document Controller
     ...proprietary document management software. Proficient in the Microsoft Office suite of applications. Familiar with Adobe Acrobat and Bluebeam...  ...-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and... 
    Work at office
    Work experience placement
    Shift work

    Kids For The Future

    Baton Rouge, LA
    2 days ago
  • Secretary - Music Department
     ...Job Description: Position Overview: The FWC Music Department Secretary plays a crucial role in providing administrative support and...  ...systems for documents and records. Working knowledge of Microsoft Office and Outlook. # Communication Handling: Answer and direct... 
    Work at office
    Flexible hours

    Family Worship Center

    Baton Rouge, LA
    2 days ago
  • Secretary Receptionist
     ...Job Description Job Description We seek an experienced and efficient Secretary to manage our administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files... 
    Work at office

    Haven's Gateway PCA

    Baton Rouge, LA
    10 days ago
  • Executive Secretary
     ...Executive Secretary The Executive Secretary performs complex and important clerical operations requiring the exercise of judgment based...  .../Requirements: ~ Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school... 
    Work at office

    East Baton Rouge Parish School System

    Baton Rouge, LA
    16 hours ago
  • Executive Assistant

    $40k - $65k

     ...communications, or a related field preferred. •Minimum of three years of experience in an executive assistant, administrative assistant, office coordinator, or related administrative position required. •Experience supporting executive leadership required. •Proficiency in... 
    Work at office
    Temporary work
    Flexible hours

    Carson Group Holdings, LLC

    Baton Rouge, LA
    19 hours ago
  • Patient Access Coordinator
     ...the required years of experience specified in the job description.Preferred QualificationsBachelor's degreeTwo years of health care office experience.General administrative and clerical procedures.Working knowledge of an electronic clinic management/ health record,... 
    Work at office
    Flexible hours
    Night shift

    Louisiana State University

    Baton Rouge, LA
    16 hours ago
  • Executive Legal Assistant
     ...details are below. Job Title: Executive Legal Assistant Location: Baton Rouge, LA Onsite: Must live within 45 miles of the Baton Rouge office Contract Length: 6 Months Job Ref #: 247624 Position Overview Provide administrative and legal support, including reviewing and... 
    Work at office
    Contract work
    Visa sponsorship

    S3 Inc

    Baton Rouge, LA
    3 days ago
  • Patient Access Coordinator
     ...this role, you'll play a pivotal role in ensuring a seamless experience for patients, staff, and referral sources by managing front office operations efficiently. The ideal candidate will have a background in front desk or reception work with strong communication skills... 
    Work at office
    Local area

    Hanger

    Baton Rouge, LA
    2 days ago
  • Executive Legal Assistant
     ...human relations skills, and the ability to work independently are required. Computer skills, including experience in using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint, Teams, etc.) and eDiscovery software. Must be able to set priorities, organize workflow,... 
    Work at office
    Contract work
    Remote work
    Visa sponsorship

    Strategic Staffing Solutions

    Baton Rouge, LA
    4 days ago
  • Patient Access Representative - Scheduling
     ...based on BROC and physician protocols. This position is housed in our call center located in the medical clinic in the Bluebonnet office and reports to our office supervisor. The hours of operation are Monday- Friday 8am - 5pm. Duties: Answers the telephone promptly... 
    Work at office
    Monday to Friday

    BATON ROUGE ORTHOPAEDIC CLINIC LLC

    Baton Rouge, LA
    3 days ago
  • Patient Coordinator (50838)
     ...addressing concerns with empathy and professionalism. Qualifications: Experience: Minimum 12 years in a healthcare or medical office setting, preferably in radiology or imaging services. Knowledge: Familiarity with medical terminology, insurance processes, and... 
    Work at office
    Full time
    Shift work

    Capitol Imaging Services

    Baton Rouge, LA
    4 days ago
  • Patient Access Representative 1 - Pediatric Neurological Surgery - Experienced
     ...Qualifications Experience - 6 months relevant experience (customer service, billing, registration, finance, or accounting) in medical office, hospital setting, or insurance office. Bachelor's degree substitutes for required experience. Education - High School or... 
    Work at office

    Franciscan Missionaries of Our Lady Health System

    Baton Rouge, LA
    16 hours ago
  • Medical Transcription / Secretary II
     ...as assigned in a timely manner.Ideal CandidatePrevious medical office, laboratory, pathology, or healthcare administrative...  ...terminology, medical transcription, pathology terminology, or business/secretarial training is preferred.ScheduleFull -time, Monday–Friday,... 
    Work at office
    Monday to Friday

    Pathology Group of Louisiana

    Baton Rouge, LA
    6 days ago
  • Executive Legal Assistant
     ...W2 contract engagement in Detroit, MI! Location: Onsite in Baton Rouge, Louisiana (Must live within 45 miles of the Baton Rouge office) Schedule: Onsite Duration: 6 months This is a Contract Opportunity with our company that MUST be worked on a W2 only. No... 
    Work at office
    Hourly pay
    Weekly pay
    Contract work
    Temporary work

    Leading Utilities Organization

    Baton Rouge, LA
    16 hours ago
  • Patient Engagement Representative Floater (Part-Time)
     ...inputting patient information into the electronic health records (EHRs) and other electronic systems.Computer Proficiency – using medical office software and other technology.Problem-solving Skills – addressing patient inquiries and concerns effectively. Attention to Details... 
    Work at office
    Part time

    CareSouth

    Baton Rouge, LA
    3 days ago
  • Executive Assistant
     ...supporting senior leadership, preferably in an operations, industrial, or logistics environment is preferred. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required; experience with expense/travel platforms (e.g., Concur) and HCM systems (e.g.,... 
    Work at office
    Temporary work

    Loadstar

    Baton Rouge, LA
    1 day ago
  • Free People Key Holder

    $15 per hour

     ...interactions by utilizing brand resources Visual + Business Operations Supports the store management team by participating in daily office procedures, execution of operations, and store maintenance Collaborates with key partners to effectively execute shipment... 
    Work at office
    Flexible hours
    Night shift

    Urban Outfitters

    Baton Rouge, LA
    2 days ago
  • Dental Front Office Assistant
     ...Dental Front Office Assistant Dental Front Office Assistant/Business Assistant Bluebonnet Dental Care is looking for a Business Assistant to join our team. Schedule: Monday-Thursday 7:30am-4:30pm More about the role Greet and welcome patients as they... 
    Work at office
    Daily paid
    Local area

    Bartram Family Dental Care

    Baton Rouge, LA
    4 days ago
  • Office Clerk
     ...ROLE We are seeking an experienced Office Clerk to support the United States Attorney’s Office for the Middle District of Louisiana (USAO MDLA) in Baton Rouge, LA. Your responsibilities will focus on providing administrative support to legal staff, managing records... 
    Work at office
    Full time
    Local area
    Remote work
    Relocation
    Relocation package

    Kmrg

    Baton Rouge, LA
    16 hours ago
  • Document Controls Specialist
     ...similar role, working in transportation infrastructure development or the construction industry. ~ Must have experience with Microsoft Office ~ Experience with SharePoint, Bluebeam and Microsoft 365 is preferred. ~ Excellent organization, coordination, and prioritizing... 
    Work at office
    Contract work
    Local area
    Flexible hours

    WSP

    Baton Rouge, LA
    3 days ago
  • Document Control Specialist
     ...What You'll Bring ~ Required Experience and Education ~ High School diploma, or equivalent ~ Competency with Microsoft Office applications and general computer literacy ~ Preferred Experience and Education ~ Bachelor's Degree in Business Administration,... 
    Work at office
    Contract work
    Temporary work
    Local area

    Quanta Infrastructure Solutions Group, LLC

    Baton Rouge, LA
    16 hours ago
  • Baton Rouge, LA - Woodlawn Baptist - Office Administrator
     ...Camp Office Administrator The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp... 
    Work at office

    Kidcam Camp Programs

    Baton Rouge, LA
    16 hours ago
  • Office Assistant
     ...positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens. Job Summary We are seeking an organized and customer-focused Office Assistant to support daily office operations while assisting with customer engagement and sales-related activities. This role is... 
    Work at office

    Theadventuremarketing

    Baton Rouge, LA
    3 days ago
  • Management and Program Assistant (Office Automation)
    Job DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you ...
    Work at office

    Treasury Department

    Baton Rouge, LA
    2 days ago
  • Office Administrator

    $21 - $24 per hour

     ...industry leader in providing mobility solutions that improve quality of life and independence. They are seeking to hire an experienced Office Administrator to join their team in Baton Rouge, Louisiana location.  This role will report to the General Manager and be... 
    Work at office
    Hourly pay
    Full time
    Monday to Friday

    Talis Group, Inc.

    Baton Rouge, LA
    10 days ago
  • OFFICE ADMINISTRATOR
     ...accessible vehicles, adaptive driving solutions, and mobility services. Behind every successful customer experience is a strong, organized office—and that’s where you come in. We’re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve... 
    Work at office
    Monday to Friday

    Superior Van & Mobility

    Baton Rouge, LA
    3 days ago
  • Office Administrator

    $17 - $23 per hour

     ...range of general aviation and turbine aircraft. As our operation continues to expand, we are seeking a dependable, detail-oriented Office Administrator to support daily business operations. Job Description The Office Administrator keeps the front office running and... 
    Work at office
    Hourly pay
    Full time
    Relocation
    Monday to Friday
    Shift work
    Day shift
    Weekday work

    Hancock Aviation LLC

    Baton Rouge, LA
    8 days ago
  • Multi-Office Leader
    About the RoleThe Multi-Office Leader, known internally as an Area Experience Leader, leads a portfolio of 4-6 retail offices and is responsible for delivering a consistent, high-quality client experience across every location. In this role, you’ll ensure each office is... 
    Work at office
    Work experience placement
    Seasonal work
    Night shift
    Afternoon shift

    H&R Block

    Baton Rouge, LA
    6 days ago
  • Revenue Cycle Operations Analyst
     ...user requirements for updating edits / process flows / queue updates in Epic. Responsibilities # Executes Revenue Cycle Business Office Operations and functions # Generates, analyzes and presents operational metrics for area being supported; could include things... 
    Work at office

    Franciscan Missionaries of Our Lady Health System

    Baton Rouge, LA
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!

Related searches