Office Clerk

ROLE
We are seeking an experienced Office Clerk to support the United States Attorney’s Office for the Middle District of Louisiana (USAO MDLA) in Baton Rouge, LA. Your responsibilities will focus on providing administrative support to legal staff, managing records and office tasks, and maintaining professional communication in a secure federal setting.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

• Deliver clerical support (e.g., light typing of recurring litigation documents, etc.)
• File records alphabetically, numerically, or chronologically
• Retrieve documents (e.g., letters, memoranda, reports, pleadings, etc.)
• Sort incoming mail and route items appropriately
• Assemble outgoing mail by stuffing envelopes, affixing postage, and packaging bulk items
• Support front desk operations by managing the telephone switchboard, transferring calls, taking messages & providing general information
• Operate copiers, scanners, and media duplication equipment
• Enter data into case management and budget tracking systems
• Complete occasional courier runs to the courthouse
• Restock office supplies, including lifting items up to 25 lbs
• Support administrative and data functions across assigned program areas
• Collaborate effectively with staff at all levels and meet deadlines in a team-based environment

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of specialized terminology used in legal and administrative contexts
• Skilled in word processing, data entry, and generating reports and form letters using office software
• Ability to review, analyze, and update records across multiple data sources and secure databases
• Ability to perform online creation, modification, and verification of records with a high degree of accuracy
• Ability to merge mailing lists with templates and manage bulk document processing tasks
• Ability to schedule appointments, manage inquiries, and provide case-related information to stakeholders
• Strong communication and organizational skills

PREFERRED EXPERIENCE

• Experience supporting legal, court, or administrative operations
• Experience working with government agencies or in a federal legal environment

EDUCATION

• High school diploma required
• Undergraduate degree preferred

LOCATION

• Baton Rouge, LA 70801

TELEWORK

• May be eligible for telework

CLEARANCE

• U.S. citizenship is required as it supports the U.S. federal government

CLIENT

• U.S. Department of Justice

TRAVEL

• Travel is not required

WORK HOURS

• 40 hours
• 8 hours a day
• 5 days a week

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.