Scheduler/Operations Manager

Job Description

Position Summary

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We are seeking a detail-oriented, analytical Scheduler/Operations Manager to own the end-to-end logistics of our nationwide professional development training in a fast paced and growing company. In this role, you will be responsible for coordinating training schedules across the United States, prioritizing district requested dates, and optimizing trainer assignments in alignment with company policies, capacity, and strategic goals. The ideal candidate excels at managing complex variables, communicating with various stakeholders, and maintaining operational excellence across multiple systems.

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Key Responsibilities

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• Partner with Sales, District leaders, and trainers to prioritize dates requested by District leaders in order to schedule national professional development sessions and communicate alternative dates or solutions promptly when requested dates cannot be accommodated.

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• Assign qualified trainers to training sessions based on company policies and strategic goals.

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• Manage, maintain and reconcile data across multiple systems, ensuring accuracy and consistency.

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• Order, track and manage training materials, ensuring timely delivery to all training locations.

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• Calculate travel stipends and other data points as necessary.

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• Serve as the primary point of contact for training logistics, providing clear, timely communication to trainers, district partners, and internal teams to ensure all stakeholders have the information and resources needed for successful training delivery.

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Required Skills & Qualifications

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• Analytical Decision‑Making Ability to evaluate multiple variables simultaneously, solve multi‑layered operational challenges, and make data informed decisions.

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• Exceptional Communication Skills Clear, professional, and proactive communication with internal and external stakeholders.

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• Technical & Systems Proficiency Strong skills in data management, workflow creation, and process improvement across multiple platforms.

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• Detail Orientation & Reliability Demonstrated ability to manage high‑volume, time‑sensitive tasks with accuracy and consistency.

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Preferred Experience

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• Software & Tools Experience with Visual Planner (Stilog I.S.T.), HubSpot, or similar scheduling/CRM platforms.

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• Operational Logistics Background Prior experience in multi‑state logistics, corporate training coordination, education services, or travel management.

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What we Offer

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• Competitive compensation

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• Comprehensive benefits package

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• Paid time off and 8 paid holidays

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• Opportunities for training and career advancement

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Remote Work Requirements

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• Reliable high-speed internet.

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• A quiet and professional workspace.

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• Availability during normal business hours.

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• Preference for candidates in the Eastern or Central time zone.