Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support the day-to-day operations of a Community Association. Reporting to the On‑Site Association Manager, this role is key to maintaining smooth administrative workflows, coordinating meetings, handling homeowner communications, and supporting financial and operational processes.

Key Responsibilities:

• Provide administrative and operational support to the Association Manager.
• Maintain accurate records, databases, and documentation for the Association.
• Serve as the primary contact for homeowners, addressing inquiries and providing excellent customer service.
• Coordinate Board and committee meetings, including agendas, packets, logistics, and minute taking.
• Assist with financial tasks, including invoice processing and report preparation.
• Process Architectural Control Committee (ACC) modification requests.
• Support general office operations, including reception, supply management, and correspondence.

Qualifications:

• High school diploma or GED (additional education a plus).
• 2+ years of administrative or office support experience preferred.
• Proficiency in office software and recordkeeping.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple tasks independently and follow established procedures.

Skills & Competencies:

• Planning & organization, sound judgment, dependability, and professional communication.
• Comfort using databases and software systems, including Word, Excel, email, and CINC or similar platforms.

What we offer

CMA strives to provide competitive compensation and a benefits program that truly invests in our team! We provide on-the-job training, competitive pay, and a full benefits package including Medical, Dental, Vision and Life insurance, as well as 401K, education reimbursement, vacation, sick days and more!

We are Community

Privately owned and founded in 1983, CMA remains true to the values that have set it apart for decades. We strive to set the bar in our industry, serving our external clients (as well as internal team members) with respect, integrity, and urgency. Together, we promote charity, health and wellness, and a lighthearted spirit on the job. We are looking for like-minded professionals to join us.

Ready to make a change?

If you are ready to make a meaningful impact by providing essential administrative support during our peak seasons, we encourage you to apply and join our team of dedicated professionals!