Logistics & Receiving Coordinator

Job Description

Job Description

Job Title:    Logistics & Receiving Coordinator

Duration:      6 Months

Work Schedule: Mon - Fri Start time: 6am to 2:30pm (Overtime as needed on the back end)

Location:          Costa Mesa, CA 92626

 

SUMMARY:

Logistics & Receiving Coordinator

• The Logistics & Receiving Coordinator is responsible for coordinating inbound and outbound material flow, maintaining inventory accuracy, managing shipping and receiving operations, and ensuring compliance with company safety, quality, and trade requirements.
• This position works closely with carriers, suppliers, warehouse operations, and internal customers to support efficient supply chain execution and customer satisfaction.

 

Essential Functions

 

Logistics Operations

 

• Coordinate all outbound shipments with carriers and internal customers.
• Create Bills of Lading (BOLs), shipping labels, and shipment documentation.
• Schedule carrier pickups through transportation management systems and email communication.
• Prepare shipments from start to finish, including labeling, packing, documentation, and invoicing.
• Plan and track shipments according to customer requirements.
• Maintain shipment logs, records, and transportation documentation.
• Ensure all trade and compliance requirements are met, including CTPAT and Dangerous Goods regulations.

 

Receiving Operations

 

• Receive and process incoming shipments from LTL carriers, parcel carriers, air freight, and other transportation providers.
• Verify quantities, part numbers, and shipment documentation against purchase orders and packing slips.
• Audit Bills of Lading and receiving documentation for accuracy.
• Coordinate delivery of received materials to the appropriate warehouse, department, or production area.
• Investigate and resolve receiving discrepancies, freight damage, and shipment variances.

 

Inventory & Material Control

 

• Maintain accurate inventory transactions in ERP/WMS systems.
• Monitor inventory accuracy and support cycle counts and inventory reconciliation activities.
• Track and maintain records for all incoming and outgoing materials.
• Maintain organized warehouse, receiving, and shipping areas.
• Support warehouse operations and floor activities as business needs require.

 

Communication & Continuous Improvement

 

• Participate in daily operational meetings and communicate delivery, inventory, quality, and transportation issues.
• Coordinate with suppliers, carriers, buyers, and internal stakeholders to resolve operational issues.
• Respond to customer and internal service requests.
• Support continuous improvement initiatives focused on safety, quality, delivery, productivity, and cost reduction.
• Contribute to process improvement projects within logistics and warehouse operations.

 

QUALIFICATIONS:

 

Education:

 

• High School Diploma or GED required.
• Associate degree in Supply Chain, Logistics, Business, or related field preferred.

 

Experience

 

• 2–5 years of experience in logistics, receiving, shipping, warehouse operations, inventory control, or supply chain functions.
• Experience working with freight carriers, shipping documentation, and warehouse operations.
• Experience with ERP/WMS systems such as SAP, Oracle, Manhattan, Q2C, or similar platforms preferred.

 

Skills & Competencies

 

• Strong organizational and time-management skills.
• Excellent attention to detail and documentation accuracy.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications.
• Knowledge of logistics, transportation, inventory control, and warehouse processes.
• Understanding of safety, trade compliance, and quality requirements.
• Strong analytical and problem-solving abilities.
• Customer-focused and results-driven mindset.
• Continuous improvement mindset with Lean/Kaizen experience preferred.

 

Company Description

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.

SGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.

SGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.

Company Description

Software Galaxy Systems, LLC (SGS) is an award-winning Contingent Workforce Services firm providing a broad range of integrated suite of services through a global delivery platform. SGS brings innovative talent management strategies to empower its clients to stay focused on growth of their core competencies. SGS has developed a comprehensive process-oriented methodology to manage high-volume contingent labor, payroll services and SOW’s for today’s competitive landscape.\r\n\r\nSGS is proud of the partnerships it has built with its clients, MSP’s, and employees which has allowed it to deliver unparalleled service to its wide-ranging customer base. SGS is a certified minority owned enterprise that provides innovative yet practical solutions, from concept through execution. We combine technology with strategy and aim to deliver results today that endure tomorrow. SGS’ client centric approach delivers unparalleled value with vastly responsive, streamlined and highly process oriented workforce solutions.\r\n\r\nSGS has been awarded and acknowledged by leading MSP’s (i.e., KellyOCG, TAPFIN, Guidant Global, etc.) for its exemplary performance in the contingent workforce space.