Assistant Project Manager

Job Description

Job Description:\n\nJob Title: Assistant Project Manager – Construction & Data Center ProjectsJob Description The Assistant Project Manager supports the planning, coordination, and delivery of complex data center construction projects from design through commissioning and closeout. This role serves as a central point for project information, documentation, and communication, working closely with project managers, contractors, consultants, vendors, and stakeholders to ensure projects are executed safely, on schedule, within budget, and in line with quality expectations. The position is based onsite in Phoenix and offers the opportunity to gain owner-side experience on large, technologically advanced, mission-critical infrastructure projects.ResponsibilitiesSupport project managers with day-to-day project planning, execution, and delivery activities across the full project lifecycle, including startup, mobilization, execution, commissioning, turnover, and closeout.Assist in developing and maintaining project execution plans, schedules, and work plans, ensuring alignment with organizational objectives and strategic priorities.Coordinate project activities among multiple stakeholders and disciplines, including contractors, consultants, designers, vendors, and internal project teams.Monitor project milestones, deliverables, and key performance indicators, and help ensure project goals and objectives are met.Support schedule management by tracking progress against baseline schedules, monitoring critical and near-critical path activities, and identifying schedule risks, delays, and constraints.Coordinate the collection of schedule and progress updates from team members and contractors, and assist in preparing schedule updates, recovery plans, and forecasting reports.Assist with project budgeting, forecasting, and cost tracking by monitoring expenditures against approved budgets and tracking commitments, purchase orders, invoices, and overall project costs.Support financial reporting and budget updates, review invoices and supporting documentation for completeness, and help manage change management and cost control processes.Maintain accurate project records and documentation by organizing files, correspondence, reports, meeting records, and formal submissions, and managing document control processes and repositories.Track document review and approval workflows, maintain project logs and registers, ensure version control, and support project audits, compliance reviews, turnover, and closeout documentation.Assist with contract administration by supporting the management of project contracts and service agreements, tracking contract deliverables and obligations, and maintaining contract-related records and status trackers.Support procurement and vendor coordination activities, monitor the status of submittals, requests, and approvals, and help prepare commercial documentation and project summaries.Identify, document, and track project risks and issues by maintaining risk registers and issue logs, monitoring mitigation actions, and assisting in evaluating project impacts and potential solutions.Coordinate issue resolution efforts across project teams, escalate high-priority concerns to project leadership, and support contingency planning, lessons learned, and continuous improvement initiatives.Serve as a point of coordination among project participants, facilitating communication between project teams and stakeholders and promoting collaboration and alignment across disciplines.Prepare clear and professional project status updates, reports, presentations, executive summaries, and briefings to support informed decision-making.Coordinate project meetings, workshops, and reviews by preparing agendas and materials, recording minutes and action items, and tracking completion of follow-up activities.Develop weekly, monthly, and ad hoc project reports, maintain project dashboards and performance metrics, and consolidate updates from project teams and vendors for leadership review.Support design and construction activities by reviewing project information for completeness and consistency, participating in project reviews, inspections, site walks, and monitoring progress against project objectives.Track submittals, requests for information (RFIs), drawings, and technical documentation, and support management of field observations, commissioning, turnover, and closeout activities.Assist with quality management by supporting implementation of project quality standards and processes, participating in quality inspections, audits, and reviews, and tracking quality issues and corrective actions.Monitor completion of punch-list and deficiency items, maintain quality documentation and reporting records, and support development of quality-related metrics and continuous improvement efforts.Promote a strong culture of health, safety, and environmental responsibility by supporting compliance with safety requirements and procedures and participating in safety meetings and site reviews.Escalate observed safety concerns through appropriate channels, monitor completion of safety-related action items, and support safety reporting, documentation, and proactive hazard identification.Maintain situational awareness across safety, quality, schedule, budget, procurement, and stakeholder commitments, ensuring leadership has an accurate picture of project progress and emerging risks.Act as a central point through which project information flows by documenting decisions, tracking commitments, following up on action items, and facilitating communication among all parties involved in project delivery.Review and organize project documentation such as schedules, submittals, RFIs, design documents, change requests, invoices, cost reports, meeting minutes, and status reports, ensuring completeness and accuracy.Update project trackers and dashboards regularly, maintain records that support project execution and reporting, and identify trends that could affect project performance.Help maintain strong stakeholder relationships by encouraging accountability, supporting conflict resolution, and contributing to a culture of professionalism, collaboration, and continuous improvement.Contribute to successful project outcomes related to safety, quality, schedule, budget, communication, and operational readiness through timely completion of assigned deliverables and accurate reporting.Essential SkillsStrong organizational and time management skills with the ability to manage multiple priorities simultaneously.Excellent written and verbal communication abilities, including clear reporting and presentation skills.Strong analytical and problem-solving capabilities with attention to detail and accuracy.Ability to build and maintain productive working relationships with diverse project stakeholders.Strong interpersonal and collaboration skills and the ability to work effectively both independently and as part of a team.Professional judgment and sound decision-making ability in fast-paced project environments.Effective conflict resolution and negotiation skills to support issue management and stakeholder alignment.Ability to interpret technical and business information, including construction documentation, schedules, and cost reports.Adaptability and resilience in dynamic project settings with changing priorities and timelines.Continuous improvement mindset focused on enhancing project processes, reporting, and outcomes.3–5+ years of experience in construction, construction management, or construction project coordination and administration, including coordinating project activities, managing action items, and supporting project delivery teams.2–4+ years of experience in schedule management and project controls, including reviewing and tracking construction schedules, monitoring milestones, maintaining trackers and dashboards, and identifying schedule risks or delays using tools such as Microsoft Project or Primavera P6.3–5+ years of experience in construction documentation and change management, including managing submittals, RFIs, meeting minutes, change orders, invoices, purchase orders, project records, and document control systems.Typical software knowledge including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).Experience with Microsoft Project or equivalent scheduling software for construction projects.Familiarity with SharePoint or similar document management platforms.Experience using project management information systems (PMIS), collaboration and communication platforms, financial tracking and reporting systems, document control systems, construction management software, and reporting and dashboard tools.Additional Skills & QualificationsBachelor's degree in Construction Management, Engineering, Architecture, Project Management, Business, or a related discipline is preferred.Relevant experience in project management, construction, engineering, or operations, ideally supporting complex design and construction projects.Experience supporting large, complex, multi-stakeholder projects, such as large capital projects or mission-critical facilities.Knowledge of project lifecycle management principles and familiarity with design, construction, procurement, commissioning, and closeout processes.Background in construction management, engineering, architecture, project controls, or owner-side project management is highly valuable.Experience coordinating among contractors, consultants, vendors, and project stakeholders, with strong communication and issue-resolution capabilities.Experience with project scheduling, reporting, document control, change management, cost tracking, and meeting coordination.Professional certifications such as CAPM, PMP, CCM, PMI-SP, or equivalent are desirable.Ability to proactively identify and resolve issues and anticipate potential project impacts before they occur.Demonstrated ability to maintain organized, accurate, and current project information and produce reliable, actionable reporting to support decision-making.Work Environment This role is based onsite in Phoenix and typically involves a 40-hour work week with no scheduled overtime, supporting large, technologically advanced data center construction projects. The work environment combines office-based coordination with regular site walks, inspections, and field observations. You will use standard office and project tools, including Microsoft Office, Microsoft Project or equivalent scheduling software, SharePoint or other document management platforms, project management information systems, collaboration and communication tools, financial tracking systems, construction management software, and reporting and dashboard tools. The position requires the use of specific safety equipment when on site, including a monitor, keyboard, headset, mouse, Class 2 safety helmet, Class 2 or higher safety vest, cut and impact resistant gloves, ANSI Z87.1 or higher safety glasses or visor, composite toe work boots made of leather or leather alternative that extend at least four inches above the ankle, and a Class 2 or higher reflective jacket suitable for cold and wet weather. The culture emphasizes professionalism, collaboration, safety, quality, and continuous improvement, with performance measured against project objectives related to safety, schedule, budget, communication, documentation accuracy, risk management, responsiveness, and stakeholder satisfaction. This environment offers exposure to mission-critical infrastructure at global scale and close collaboration with experienced project leaders.Job Type & Location This is a Contract position based out of Phoenix, AZ.Pay and Benefits The pay range for this position is $60.00 - $80.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace Type This is a fully onsite position in Phoenix,AZ.Application Deadline This position is anticipated to close on Aug 16, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.