Procurement Coordinator

Salary: $28.32 - $53.05 Hourly
Location : Woodbridge, VA
Job Type: Full-Time (FT)
Job Number: 202610635
Department: FIRE & RESCUE
Division: SYSTEMS SUPPORT DIVISION
Opening Date: 06/24/2026
Closing Date: 7/1/2026 11:59 PM Eastern
GRADE: B31
Hiring Salary: $28.32 - $40.69 per hour


Introduction
Do you thrive in fast-paced environments? Do you have experience working in cross-functional teams? Do you seize opportunities to contribute to an organization's growth? If you responded yes, apply today!


This position, in a highly dynamic organization, offers a broad range of opportunities to launch your career in public service. The Department of Fire and Rescue is seeking a Procurement Coordinator to work in a fast-paced environment that serves multiple programs and organizational levels.

About This Role:
As the Procurement Coordinator you are responsible for supporting and managing the end-to-end purchasing process within an organization. This role ensures that goods, services, and supplies are sourced, ordered, and delivered in a timely and cost-effective manner while maintaining compliance with company policies and procurement standards.
Minimum Requirements:

• High school diploma or GED.

• 3 years of experience in procurement, purchasing, supply chain, or a related field

Preferences:

• Proven experience processing and tracking purchase orders (POs)
• Strong experience communicating directly with vendors and suppliers
• Ability to accurately maintain and update procurement records and databases
• Experience performing invoice matching and reconciliation
• Experience supporting sourcing activities such as gathering supplier information and comparing quotes
• Working knowledge of ERP or procurement systems (e.g., SAP, Oracle, Coupa)
• Demonstrated ability to collaborate effectively with cross-functional teams

Special Requirements:
Background checks, which may include, but are not limited to, criminal history checks, credit history checks, education verification checks, license verification checks, and/or fingerprinting, may be required as posted in the job advertisement.
Effective October 2012, mandated by the Virginia state Board of Health 12vac5-31-540, VA EMS regulations require a criminal background check conducted by the central crime records exchange and the National Crime Information Center via Virginia State Police, and a driving record transcript from the individual's state department of motor vehicles.
Work Schedule:
This is a non-exempt, 37.50-hour-per-week, Monday-Friday position, with normal working hours between 8 am and 4:30 pm. Some telework is available with the supervisor's approval.
Starting Salary Range :

$28.32 - $40.69 per hour
We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.
01


By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02


This position requires a high school diploma or G.E.D. Please select your highest level of completed education.

• Less than High School diploma/GED
• High School diploma/GED
• Bachelor's Degree
• Master's Degree and above

03


This position requires 3 years of experience in procurement, purchasing, supply chain, or a related field. Please select the option that best reflects your years of experience.

• 3 or more years of experience
• 1-2 years of experience
• Less than 1 year of experience

04


Please indicate your current and/or previous work environment(s). Select all that apply.

• Local Government
• State Government
• Federal Government
• Public Safety
• None of the above

05


How many years of experience do you have working with vendors and/or suppliers to obtain quotes, resolve invoice/estimate issues, or resolve delivery issues?

• 3+ years
• 1-2 years
• Less than 1 year

06


How many years of experience do you have with invoice matching and reconciliation?

• 3 or more years
• 1-2 years
• Less than 1 year

07


Please select the computer applications in which you have intermediate to advanced experience. Select all that apply.

• Word
• Excel
• Outlook
• Adobe Acrobat Professional
• SharePoint
• Access
• Visio
• None of the above

08


How many years of experience do you have processing and tracking purchase orders?

• 3 or more years
• 1-2 years
• Less than one year

09


Do you have experience maintaining and updating procurement records and databases?

• Yes
• No

10


Do you have experience supporting sourcing activities such as gathering supplier information and comparing quotes?

• Yes
• No

11


Please select the ERP or procurement systems you are familiar with. Select all that apply.

• SAP
• Oracle
• Coupa
• Other related systems
• None of the above

12


How would you describe your experience collaborating with cross-functional teams (e.g., Finance, Operations, Logistics)?

• Extensive experience collaborating with multiple cross-functional teams, maintaining communication with team members, resolving issues, and ensuring project or procurement objectives are met.
• Moderate experience with cross-functional teams and participating in coordination efforts to support departmental goals and processes.
• Limited experience collaborating with other departments, with occasional involvement in cross-functional projects or initiatives.
• No significant experience working with cross-functional teams; responsibilities have primarily been within a single department or function.

Required Question