Project Accounting Supervisor

Project Accounting Supervisor

The Project Accounting Supervisor is a dedicated and results-driven leader responsible for overseeing financial operations across complex construction projects. This role provides leadership and support to the Project Accounting team while ensuring accuracy, compliance, and timely financial reporting. The ideal candidate brings strong experience within a general contractor or subcontractor environment, excels in cost analysis and billing, and is passionate about process improvement, team development, and delivering actionable financial insights in a fast-paced environment.

Team Leadership & Project Accounting Oversight

• Supervise, train, support, and mentor a team of Project Accountants.
• Review team member work for accuracy, completeness, and adherence to deadlines, including billing, waivers, COIs, and prequalifications.
• Drive accountability, consistency, and process improvements within the team

Accounts Receivable Collections & Reporting

• Assist with the review and management of outstanding Accounts Receivable balances across all companies.
• Review and prioritize collections efforts while assisting with escalated collections matters.
• Prepare and distribute Accounts Receivable dashboards and reporting updates to company leadership twice monthly.
• Complete additional month-end financial reporting as needed.

Guaranteed Maximum Price (GMP) Billing & Project Billing

• Work closely with Project Managers and customers to ensure GMP and other project billings are accurate and complete.
• Review project costs including labor, material, subcontractors, and major purchases.
• Collect and validate required billing backup documentation for accuracy and compliance.
• Compile actual costs into AIA billing formats and coordinate projected billing values with Project Management teams.
• Assemble complete billing packages including AIA documentation, waivers, labor support, supplier documentation, and other contract-required materials.

Vendor Management & ERP Support

• Lead the new vendor creation process and provide oversight to ensure compliance with internal procedures.
• Review vendor documentation and approve vendor setup changes within the ERP system.

OCIP Enrollment Administration

• Coordinate and gather required data for OCIP enrollments in partnership with Project Management teams.
• Upload and maintain required documentation within OCIP portals.
• Work directly with subcontractors to facilitate OCIP enrollment processes.
• Provide ongoing updates and support throughout the lifecycle of active projects.

Miscellaneous Accounting & Administrative Support

• Assist with billing support during high-volume periods including month-end and year-end close activities.
• Compile and submit project waivers and coordinate supplier waiver collection.
• Support customer requests including ACH setup documentation and W9 requests.
• Assist with processing credit card payments as needed.
• Perform ad hoc projects and financial support tasks as assigned.

What You'll Need

• 35 years of experience within a general contractor or subcontractor environment required.
• Associate's or Bachelor's degree preferred.
• Strong understanding of construction accounting, billing, collections, and project financial management required.
• Leadership qualities and coaching mentality.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet tight deadlines.
• Effective communication and interpersonal skills with both internal and external stakeholders.
• Intermediate Excel skills including Pivot Tables and VLOOKUPs.
• Process improvement mindset with the ability to streamline workflows and improve efficiency.
• High level of integrity, accountability, initiative, creativity, and professionalism.