Accounting Specialist - Accounts Receivable & Payable

Data Weighing Systems, Inc. (DWS)

Location: Wood Dale, IL | On-site

Job Type: Full-time

Salary: $55,000–$75,000 annually

About Data Weighing Systems

Data Weighing Systems, Inc. is an established distributor and service provider of industrial scales, precision balances, and weighing equipment. We serve customers across a wide range of industries, providing equipment sales, calibration, repair, and technical services.

We are seeking an experienced, detail-oriented Accounting Specialist to join our team at our Wood Dale, Illinois office.

This is a hands-on position for someone who enjoys working with numbers, solving problems, and taking ownership of daily accounting activities. You'll work directly with our Controller and collaborate with our customer service, sales, and service teams.

What You'll Do

Accounts Receivable & Customer Accounts

• Prepare, review, and distribute customer invoices.
• Apply customer payments received through ACH, checks, and credit cards.
• Monitor outstanding receivables and follow up professionally on past-due accounts.
• Investigate payment discrepancies, short payments, and billing questions.
• Process customer credit applications, maintain approved credit terms, and coordinate approvals with the Controller.
• Process customer credits and refunds according to company procedures.

Accounts Payable & Vendor Accounts

• Enter and verify vendor invoices against purchase orders and receiving records.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Prepare supplier credit applications and maintain vendor account information.
• Prepare payment batches for review and approval.
• Communicate with vendors regarding outstanding invoices, credits, and account questions.

General Accounting & Administrative Support

• Maintain accurate financial records and supporting documentation in NetSuite.
• Assist the Controller with account reconciliations, month-end activities, and special projects.
• Work with other departments to resolve order, billing, and purchasing discrepancies.
• Help identify opportunities to improve accounting processes and efficiency.

What We're Looking For

• 3+ years of hands-on experience in accounts receivable, accounts payable, bookkeeping, or similar accounting operations preferred.
• Strong understanding of accounting procedures, payment processing, and reconciliations.
• Excellent attention to detail and organizational skills.
• Comfortable working with accounting software, Excel, and other business applications.
• Ability to learn new systems, investigate discrepancies, and work independently.
• Professional communication skills when working with customers, vendors, and coworkers.
• Experience with ERP systems such as NetSuite is helpful but not required.
• Experience in distribution, manufacturing, or a service-related business is a plus.

A college degree is not required. We value practical accounting experience, strong computer skills, reliability, and the ability to learn.

Why Join DWS?

At Data Weighing Systems, you'll be part of an established business where your work directly contributes to daily operations. This position offers varied responsibilities, the opportunity to develop a broad understanding of business accounting, and the ability to contribute ideas for improving how work gets done.

Compensation: $60,000–$75,000 annually, depending on qualifications and experience.

Benefits: Health insurance, Dental, 401k , paid time off, and other applicable benefits.

Work Location: 255 Mittel Drive, Wood Dale, IL 60191. This is an on-site position.

Data Weighing Systems, Inc. is an equal opportunity employer. We consider qualified applicants without regard to protected characteristics under applicable law.