Logistics Admin Assistant

Job Description

Logistics Admin Assistant (Traffic Assistant)

Location: Lancaster, Pennsylvania
Job Type: Contract (5mo)

Hours : (Friday-Sunday, 6:00 PM to 6:00 AM)

Our client, a globally recognized food manufacturing organization, is seeking a Logistics Admin Assistant to support warehouse traffic coordination and outbound logistics operations within a fast-paced distribution environment. This opportunity offers the chance to join a well-established organization known for its strong culture, operational excellence, and team-oriented environment.

This role is ideal for someone with experience in warehouse operations, logistics coordination, shipping administration, or traffic support who thrives in a high-volume setting and enjoys keeping operations organized and moving efficiently. The Logistics Admin Assistant will play a key role in supporting shipment flow, maintaining shift continuity, and ensuring accurate outbound documentation and communication across warehouse teams.
Responsibilities

• Support daily warehouse traffic flow and outbound shipment coordination
  • Verify dock doors and trailer readiness to ensure efficient loading operations
  • Coordinate with loaders, jockeys, drivers, and warehouse personnel to maintain shipment flow
  • Assist with shift startup activities and communicate detailed shift pass-down information
  • Review load lineups and support seamless shift transitions
  • Print, distribute, verify, and sign Bills of Lading (BOLs)
  • Reconcile SAP reports, yard reports, and shipment documentation
  • Monitor staging bays and assign loads to warehouse loaders
  • Finalize shipment records and maintain accurate shipping history documentation
  • Maintain compliance with warehouse procedures, logistics SOPs, and operational standards
  • Support overall warehouse efficiency through strong communication and organizational skills

Qualifications

• Minimum 1 year of experience in logistics, warehouse operations, shipping coordination, or related administrative support
  • Experience working with warehouse processes, logistics procedures, or transportation operations
  • Familiarity with SAP, yard management systems, or shipping documentation processes
  • Strong organizational and multitasking abilities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Strong attention to detail and documentation accuracy
  • High School Diploma or equivalent required

Preferred Qualifications

• Experience within a corporate logistics or manufacturing environment
  • Associate's Degree or higher
  • Previous experience handling Bills of Lading (BOLs), shipment reconciliation, or traffic coordination
  • Ability to work effectively across multiple shifts and operational teams
  • Experience supporting warehouse supervisors or logistics leadership

Additional Details

• 5+mo-month contract assignment with potential extension based on performance
  • Fully on-site position in Lancaster, PA
  • Flexibility required for both day and night shift coverage
  • Overtime expected
  • Drug screen and background check required
  • U.S. work authorization required

Titles Encouraged to Apply

• Logistics Coordinator
  • Shipping & Receiving Coordinator
  • Traffic Coordinator
  • Warehouse Administrative Assistant
  • Transportation Assistant
  • Distribution Coordinator
  • Logistics Support Specialist

Job Requirements

Skills Required

• 1 -2 years of previous experience as a Traffic Assistant, Traffic Coordinator, or in warehouse/logistics operations
• Documentation & Systems: Knowledge of Bills of Lading (BOL) procedures, accurate record-keeping, and experience with SAP or similar ERP/WMS systems.
• Strong attention to detail, organizational skills, and clear communication across shifts.
• High School diploma or equivalent
• Candidate must be flexible with their schedule, including some weekend work as needed.

Skills Preferred

• Associates degree or higher and experience working with corporate logistics systems

Titles Encouraged to Apply:

• Logistics Coordinator
• Warehouse Administrative Assistant
• Shipping and Receiving Clerk
• Inventory Control Specialist
• Transportation Planner
• Logistics Specialist
• Warehouse Operations Assistant