Executive Assistant to the Vice President of Enrollment Management

Executive Assistant to the Vice President of Enrollment Management

Lancaster Campus - Lancaster, PA 17601

Overview

Position Type Professional Staff Category Administrative

Description

Job Summary:

The Executive Assistant to the Vice President for Enrollment Management (VPEM) is a mission-critical, on-site role requiring maturity, initiative, emotional intelligence, and operational excellence. This person serves as the right hand to the VPEM, anticipating needs before they arise and ensuring the office operates with pace, precision, and professionalism. More than just administrative support, this role requires strategic awareness, high accountability, and the capacity to operate with grace under pressure. The Executive Assistant must operate with dynamic agility—anticipating needs, adapting to shifting priorities, and ensuring seamless support in a high-velocity, mission-driven environment where trust, initiative, and discretion are essential. The ideal candidate will be deeply aligned with LBC's mission, exude calm confidence and act as a relational and organizational extension of the Vice President. This person must be a self-starter who can independently drive tasks to completion, track high volumes of concurrent priorities, and build trust through reliability and strong follow-through.

Location: On-Site, Lancaster Campus (Monday–Friday)

Status: Full-Time, Exempt

Supervisory Responsibilities:

• None.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Education and Experience:

• Bachelor's degree preferred.
• Prior experience in admissions, sales, ministry, or service roles preferred

Required Skills/Abilities:

Cultural Leadership & Discretion

• Model maturity, kindness, discretion, and professionalism in every interaction
• Cultivate a positive tone and professional culture across the division, serving as the first point of contact for visitors and internal team members
• Anticipate needs, remove obstacles, and serve as a thought partner to the VPEM by helping keep strategic focus amid day-to-day operations

Pace, Poise, and Initiative

This is a high-output, fast-moving environment. The Executive Assistant must:

• Operate independently and proactively, without needing to be micromanaged
• Keep pace with institutional priorities while protecting the VPEM's focus and energy
• React quickly, reprioritize seamlessly, and handle sensitive information with unwavering confidentiality
• Bring order to complexity, foresee roadblocks, and help preemptively solve them

Culture & Conduct Expectations

The Executive Assistant is expected to:

• Model high emotional intelligence, strong interpersonal discernment, and cultural sensitivity
• Foster a missionally aligned, encouraging, and professional office environment
• Reflect LBC's values through personal integrity, grace, clear communication, and respectful leadership
• Maintain trust and confidentiality at the highest level

A positive attitude is required, not optional. This person must understand how their energy, tone, and follow-through impact the broader team and the success of the entire enrollment division.

Duties/Responsibilities:

Executive Support & Calendar Ownership

• Manage all scheduling, time prioritization, and calendar gatekeeping for the VPEM with a sense of urgency and discernment
• Proactively prepare agendas, research briefs, and follow-ups for key meetings; anticipate next steps and provide decision-ready options
• Coordinate travel, expense reports, speaking engagements, and external representation

Operational & Strategic Coordination

• Track high-level projects, deadlines, and action items across departments reporting to Enrollment Management
• Maintain clear systems for accountability, document organization, divisional planning, and executive communication
• Serve as the connective tissue between VPEM and stakeholders—ensuring clarity, responsiveness, and professional tone across all internal and external correspondence