HS Secretary Registrar- Sumner Academy

Secretary Registrar

The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 20,000 students, and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest-rated high school in the Nation and #1 High School in Kansas according to the US News rankings. With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas, and our student population is approximately 58% Hispanic, 22% African American, 8% White, 7% Asian, and 4% Pacific Islander. To serve our students, the district employs approximately 4,000 employees, including more than 1,800 teachers.

Job Goal: To record, process and maintain records of student attendance.

Essential Functions:

• Assist with welcoming all families and students to the building
• Process all Online Registrations for new and existing students in accordance with district procedures
• Scan, upload and maintain student registration documents within the Student Information System (SIS)
• Maintain accurate student household, demographic, and contact information in the SIS
• Request, receive, and send students records including report cards, transcripts, immunizations, enrollment records, and other educational records as needed.
• Ensure the accuracy, confidentiality, and security of student records in compliance with applicable policies and regulations
• Work as part of a team to ensure efficient operation of the school office.
• Effectively communicate via email, letter, and/or voice with families and staff members across the district.
• Other clerical/office duties as assigned by the principal

Qualifications:

• High School Diploma or GED
• Knowledge of Windows, Google Suite and/or Microsoft Office Suite
• Ability to adapt to changing priorities and frequent interruptions while maintaining a positive attitude.
• Must be able to pass a typing test with at least 35 wpm
• Must be able to pass a general spelling test

Communication / Organization:

Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required.

Reasoning Ability: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Language Skills: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level.

Other Skills and Abilities: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication.

Terms of Employment: 211 days

Salary: Level 2

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