Executive Assistant

Executive Assistant ? Assistant Executive (Operations Track)

This is not a traditional Executive Assistant role.

We run a high-volume real estate business. The sales side moves fast. Listings, buyers, and decisions come quickly. The purpose of this role is to bring order, visibility, and follow-through so the entire team can stay focused on their most important work.

If you need constant direction, reassurance, or perfect instructions, this will not be a fit.

If you are calm under pressure, take ownership naturally, and find real satisfaction in helping others succeed, keep reading.

What Youll Own

Inbox & Communication

Full inbox triage authority

Clear rules for what reaches leadership and what doesnt

Calendar Protection

Protect selling time for leadership and team members

Re-route distractions

Keep days realistic and productive

Listing & Buyer Pipeline

Complete visibility and accuracy

Updated daily without leadership involvement

Flag issues early so they dont become problems

Gatekeeping & Accountability

Manage vendors, agents, and internal requests

Help prevent over-promising

Keep commitments visible and on track

This role supports every team member. Your success is measured by how well others are able to stay in their highest-value work.

This Role Is For You If:

You stay steady when things move quickly

You fix problems without drama

You communicate clearly and directly

Youre comfortable pushing back respectfully

You feel rewarded when your work helps others succeed

You take pride in operational excellence

This Role Is Not For You If:

You need frequent reassurance

You take feedback personally

You prefer slow, highly structured environments

You want a purely supportive role without ownership

Backgrounds That Often Do Well

Operations or project management

Executive assistant to a founder or senior leader

Real estate transaction coordination

Law firm, medical practice, or small business operations

Teaching or coaching backgrounds used to managing complexity

Sound judgment, emotional steadiness, and professionalism are essential in this role.

Compensation

$70,000 annual salary

$250/month health & wellness stipend

This is a long-term role. Increased responsibility and compensation are tied to demonstrated impact over time, not quick milestones.

We dont offer traditional corporate benefits.

We do offer trust, authority, and the opportunity to grow with the business.

How to Apply

Please skip a generic cover letter.

Instead, answer this question:

Tell us about a time you stepped into a busy or disorganized environment and helped others stay focused on what mattered most. What did you take ownership of first?

Clear, specific answers matter.

If you enjoy creating clarity, supporting high performers, and keeping a team operating at a high level, wed like to hear from you.