Executive Assistant to the President and CEO

Job Description

Job Description

CBIZ Talent Solutions is assisting a leading, mission-driven healthcare organization in the search for an Executive Assistant to the President & CEO. This highly visible role serves as a trusted partner to the CEO, supporting executive operations, board administration, and strategic priorities for a rapidly growing organization. The Executive Assistant will play a critical role in managing confidential information, coordinating leadership activities, and ensuring the efficient operation of the CEO's office in a dynamic and fast-paced environment.

Responsibilities

• Provide high-level administrative support to the President & CEO and assist other executive leaders as needed
• Manage complex calendars, meeting schedules, travel arrangements, and executive priorities
• Prioritize and coordinate incoming communications, correspondence, and requests on behalf of the CEO's office
• Serve as a key liaison between executive leadership, board members, employees, community partners, and other stakeholders
• Coordinate and support all activities related to the Board of Directors, including meeting preparation, communications, and documentation
• Manage board-related information and maintain accurate records and files
• Draft, edit, and proofread executive correspondence, presentations, reports, and other materials
• Exercise discretion and sound judgment when handling highly confidential and sensitive information
• Monitor and process executive office expenses, invoices, reimbursements, and budget-related documentation
• Conduct research, gather information, and prepare reports to support executive decision-making
• Maintain highly organized records, files, and administrative systems
• Ensure the efficient and professional operation of the CEO's office while anticipating and responding to changing priorities

Qualifications

• 10+ years of experience supporting senior executives, C-suite leaders, or comparable leadership roles preferred
• Exceptional organizational, communication, and customer service skills
• Strong calendar management, prioritization, and multitasking abilities
• Ability to work effectively in a fast-paced environment with competing deadlines and priorities
• Demonstrated professionalism, discretion, and ability to maintain confidentiality
• Advanced proficiency in Microsoft Office Suite and Office 365, including Word, Excel, PowerPoint, Teams, and Outlook
• Experience utilizing business systems such as expense management, HRIS, travel, telephony, and video conferencing platforms
• Strong written communication and proofreading skills
• High school diploma or equivalent required

Preferred Qualifications

• Experience supporting a CEO, President, or executive leadership team
• Board governance and board meeting administration experience
• Healthcare, nonprofit, or other mission-driven organization experience
• Experience coordinating multiple projects and priorities simultaneously
• Strong emotional intelligence with the ability to anticipate executive needs and priorities

Attributes for Success

• Demonstrates the highest level of integrity, professionalism, and accountability
• Exceptional interpersonal and relationship-building skills
• Strong emotional intelligence, judgment, and discretion
• Ability to build trust and credibility with executives, board members, employees, and external stakeholders
• Resilient, adaptable, and composed under pressure
• Service-oriented, proactive, and highly responsive
• Committed to supporting leadership and contributing to meaningful community impact

Compensation range is between $80-$95K annually plus excellent benefits.

CBIZ Talent & Compensation Solutions is an Equal Opportunity Employer.

CBIZ Talent & Compensation Solutions does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.