Human Resources Coordinator

Job description

DEPAUL USA, INC POSITION DESCRIPTION
TITLE: Human Resources Coordinator
FLSA CLASSIFICATION: Non-Exempt
HOURS: Part-time, 24 hrs. per week
RESPONSIBLE TO: Director of People & Values
DIRECT REPORTS: None
LOCATION: Jericho Way (Temporary); Micro Village (Permanent)
COMPENSATION: $18.00 per hour, paid bi-weekly

Mission
Depaul USA supports homeless and marginalized people, providing people experiencing homelessness with purpose and hope for a positive future. Our vision is that everyone has a place to call home and a stake in his or her community. In cities across the nation, we meet people where they are to address their needs. Through a combination of homelessness services and housing, Depaul USA is innovating and bringing real solutions to those facing homelessness.

Depaul USA is a growing, national, not-for-profit organization that serves more than 7,000 people annually and has a combined operating and capital budget in excess of $12.5 million. Our Vincentian values underpin what we do:
• We celebrate the potential of people;
• We put our words into action;
• We aim to take a wider role in civil society; and
• We believe in rights and responsibilities.


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Depaul USA is proud to be an equal-opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees. If you need reasonable accommodation in any part of the hiring process, please let us know.

Position Description
The Human Resources Coordinator provides administrative and operational support to the Director of People & Values in delivering human resources services across Depaul USA, Thrift LLC, and Immaculate Cleaning Services. This position supports key HR functions throughout the employee lifecycle, including recruitment, onboarding, HRIS administration, payroll and timekeeping support, employee records management, benefits support, and compliance activities. The Human Resources Coordinator serves as a resource to employees and supervisors, helping ensure HR processes are completed accurately, efficiently, and in alignment with organizational policies, applicable laws, and Depaul USA's mission and Vincentian values. This position provides an opportunity to develop broad HR experience within a multi-state nonprofit organization and work closely with organizational leadership to support employee-centered HR practices.

Primary Duties and Responsibilities
Essential Functions
Human Resources Operations & Employee Support
• Coordinate day-to-day HR operations and provide administrative support throughout the employee lifecycle, including recruitment, onboarding, personnel changes, and separation activities.
• Maintain accurate and confidential employee records, personnel files, HR documentation, and employee data within Paychex and other HR systems, ensuring data integrity, compliance with organizational policies, and adherence to applicable record retention requirements.
• Serve as a resource for employees and supervisors by responding to routine HR questions and providing guidance on established HR processes and procedures.
• Compile and maintain routine HR reports, metrics, correspondence, and documentation to support departmental operations and decision-making.
Recruitment & Onboarding
• Coordinate recruitment activities, including job postings, applicant communication, interview scheduling, and candidate tracking.
• Coordinate pre-employment and onboarding activities, including employment verification, Form I-9 completion, required employment documentation, system access, orientation, and required training.
• Coordinate employee offboarding activities, including separation documentation, system access notifications, and exit processes.
• Support a positive employee experience through timely communication and assistance during the onboarding and offboarding process.
Payroll & Timekeeping Administration Support
• Support the bi-weekly payroll process by reviewing timekeeping records, identifying discrepancies, coordinating corrections with supervisors, and maintaining payroll-related documentation.
• Process approved employee updates within Paychex, including employment status changes, deductions, and other payroll-related information.
• Provide support to employees and supervisors regarding Paychex timekeeping, payroll processes, and routine troubleshooting.
Benefits & Leave Administration
• Assist with benefits administration, including employee enrollments, qualifying life event changes, benefits documentation, and routine employee inquiries.
• Maintain leave records and provide administrative support for PTO, FMLA, and other leave programs, referring complex matters to the Director of People & Values.

Additional Responsibilities
• Support employee engagement activities, recognition programs, and organizational communications.
• Assist with maintaining HR forms, templates, resources, and departmental documentation.
• Maintain confidentiality regarding employee records, compensation information, and sensitive personnel matters.
• Provide administrative support for organizational trainings, meetings, and special projects.
• Perform other duties as assigned.

General Responsibilities
• Stay informed of current local and national events, trends, and issues, that impact Depaul USA's work with homeless individuals.
• Strive continuously to develop the role in collaboration with the supervisor to ensure that all tasks are being undertaken in an effective and appropriate manner, meeting the strategic goals and objectives of Depaul USA.
• Participate in internal/external meetings as required, attends training events, conferences, and other functions as necessary.
• Participate in regular supervision and annual evaluations, identifying his or her own developmental and training needs.
• Ensure adherence to all Depaul USA policies and procedures, particularly those relating to Health and Safety, Safeguarding, and the Code of Practice and Confidentiality.
• Contribute to the effective implementation of Depaul USA's Equal Opportunities Policy as it affects both the organization and its work with this client group.
• Undertake the role in a professional manner maintaining a high-quality standard of work, in accordance with the Vision, Mission, and Values of Depaul USA.

Qualifications
The Human Resources Coordinator should possess strong administrative and organizational skills with the ability to support a variety of human resources functions in a professional and confidential manner. The ideal candidate is detail-oriented, customer service-focused, and able to manage multiple priorities while maintaining accuracy and discretion.
• Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience may be considered.
• One to three years of administrative, human resources, payroll, or office experience preferred.
• Experience with HRIS and payroll systems, preferably Paychex, is preferred; ability to learn new systems is required.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational, time management, and communication skills with the ability to prioritize multiple assignments, maintain confidentiality, and provide excellent customer service.
• Demonstrated attention to detail, professionalism, integrity, and the ability to work independently while collaborating effectively with employees, supervisors, and leadership.
• Commitment to Depaul USA's mission and Vincentian values.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. In the course of performing the job, the person in this position typically spends time sitting, standing, climbing stairs, walking, driving, carrying (20lbs), lifting (20lbs), operating a computer keyboard, and making and receiving telephone calls. Subjected to outside environmental conditions.

Work Schedule:
• Jericho Way - Little Rock, AR (Temporary Assignment) | 3000 Springer Blvd, Little Rock, AR;
Micro Village - Little Rock, AR (Permanent Assignment) | 3405 Roosevelt Rd, Little Rock, AR
• Schedule: Part-time, 24 hours per week, generally Monday through Thursday, 9:00 AM to 3:00 PM CST.
• This is an onsite position requiring regular presence at the assigned work location.

Benefits:
• Sick Leave
• 401(k) Retirement plan with employer match
• 10 Observed holidays

Background Checks:
A background check (including a criminal records check) must be completed as part of the hiring process. Failure to satisfactorily complete the background check may affect application status or applicants' employment status.

Declaration:
This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Depaul USA and management reserve the right to modify, add, or remove duties and assign other duties as necessary.

Equal Opportunity Employment Statement
Depaul USA is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

Thank you for considering Depaul USA! To apply, please submit your resume.

Deadline: Until Filled


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