Temporary Travel & Events Assistant - Travel & Events

United Domestic Workers of America
AFSCME Local 3930

Temporary Travel & Events Assistant
Travel & Events

Based in San Diego, CA

UDW Overview: 
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 225,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level. 

UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at .

Job Title: Travel & Events Assistant (Temporary, Part-Time)
Department: Travel & Events
Job Type: Hourly 
Reports To: Travel & Events Manager 
Location: San Diego
Schedule: Not to exceed 29 hours per week 
Hourly Rate: $23.00 per hour

Position Summary
The Temporary Part-Time Travel & Events Assistant supports the Travel & Events Department with administrative and logistical tasks related to staff and member travel, meetings, and events. This role is designed to provide supplemental support during periods of increased workload and operates under the direction of the Travel & Events Manager.

This is a temporary, part-time position and does not carry decision-making authority over travel or event planning.

Key Responsibilities

• Assist with coordinating travel arrangements including flights, hotels, and ground transportation. 
• Support conference and meeting logistics, including venue coordination, catering, and audiovisual needs if needed.
• Help track travel requests and maintain organized records and documentation.
• Provide administrative support for travel authorizations and reimbursements.
• Communicate with staff to gather required travel or event details. 
• Assist with day-of coordination for meetings or events as needed. 
• Perform other support tasks as assigned by the Travel & Events Manager.

Scope & Reporting Structure

• Reports directly to the Travel & Events Manager 
• Provides support to the department as a whole, not to individual staff members 
• Does not supervise other employees 
• Does not make independent decisions regarding travel bookings, vendor selection, or contract agreements 

Qualifications

• Prior administrative or coordination experience preferred 
• Strong organizational and communication skills 
• Ability to manage multiple tasks with attention to detail 
• Proficiency in Microsoft Office 
• Ability to maintain professionalism and confidentiality 

Work Environment

• Fast-paced environment with multiple concurrent projects 
• Collaborative team setting with clear departmental processes 
• May involve occasional extended hours during peak travel or event periods 

Requirements: 

• Must possess a valid California driver’s license, auto insurance that covers business driving, and an automobile for business use.
• Willingness to work long and irregular hours, often including nights and weekends

Additional Specifics:

• No employee benefits or medical insurance
• Workday not-to-exceed 29 hours per week or 8 hours per day 
• Reports to Member Outreach Manager or the Regional Manager 

COVID-19 Vaccination Requirement: 
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law. 

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk and listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is required to stand, walk; sit; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments which can include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gases, smoke, dust, or airborne particles; and outside weather conditions. 

Equal Opportunity Employer: 
UDWA is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law. 

Notice of E-Verify Participation: 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS View phone number on us.fitly.work, dhs.gov/e-verify

Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.

To Apply: 
All applicants should email their résumé, list of three references, and cover letter to: View email address on us.fitly.work . Be sure to indicate the position for which you are applying.

WHEN APPLYING: Be sure to indicate that you saw this information at .