Accounts Payable Specialist

Job Description

Job Description

We are looking for a part-time Accounts Payable Specialist to join our team in Texas in a contract capacity. This role is ideal for a detail-oriented accounting specialist who can manage invoice processing efficiently, maintain strong vendor relationships, and support accurate financial operations. The position offers the opportunity to partner closely with finance and purchasing teams while contributing to timely month-end activities and overall accounts payable performance.

Responsibilities:

• Review vendor invoices against purchase orders and receiving records to confirm pricing, quantities, and proper documentation before processing.

• Record invoices in the accounting system with accurate coding, approvals, and matching to ensure timely payment in line with company procedures.

• Communicate with vendors and internal teams to address payment questions, resolve discrepancies, and maintain positive working relationships.

• Investigate invoice and payment issues, reconcile outstanding items, and help keep accounts payable records current and accurate.

• Support month-end close by preparing account information, maintaining aging reports, and assisting with received-not-paid reconciliations.

• Coordinate closely with the purchasing team to verify order details, confirm services or materials received, and resolve exceptions quickly.

• Organize and provide payment records and related documentation needed for internal reviews and audit requests.

• Manage daily priorities effectively, meet established deadlines, and contribute to broader finance team needs as required.

• Follow workplace safety expectations and promote a collaborative, supportive team environment in day-to-day activities.

• At least 3 years of experience working in an accounts payable role with responsibility for invoice processing and payment support.
• Hands-on knowledge of accounts payable procedures, including invoice matching, coding, reconciliations, and month-end close support.
• Experience using SAP or similar accounting systems, along with solid proficiency in Microsoft Excel, Word, and PowerPoint.
• Ability to communicate clearly and work effectively with vendors, purchasing teams, finance staff, and other internal stakeholders.
• Strong organizational skills with the ability to manage multiple priorities, solve problems independently, and meet deadlines consistently.
• Manufacturing industry experience is preferred, though candidates from other fast-paced environments are also encouraged to apply.
• Spanish language skills are a plus but not required.