Full-Charge Bookkeeper & Payroll Specialist

Job Description Job Description Job description Position Title: Full-Charge Bookkeeper Reports To: Contracts & Budgets Manager Department: Administration Employment Status: Full-Time FLSA Status: Exempt Position Status: Essential

GENERAL JOB DESCRIPTION

The Full-Charge Bookkeeper will assist with managing all financial tasks in accordance with federal accounting regulations as well as the requirements set forth by the Department of Homeless Services (funding source).

DUTIES AND RESPONSIBLITIES

• Supports the Contracts and Budgets Manager in monitoring the overall budget for all locations
• Determine supply needs and researching potential suppliers/testing product samples
• Conduct comprehensive research to identify potential vendors and suppliers for various products and services required by the company
• Gather pricing information from different vendors and suppliers to compare costs and negotiate favorable pricing terms
• Maintain accurate records of vendor information, pricing data, and market research findings
• Assist with inventory control
• Review purchase orders prior to submission for approval
• Research and confirm delivery/completion of open invoices for all entities
• Perform basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Manage company books including the Quickbooks accounts of 17+ entities
• Manage accounts payable process including vendor invoices, payments, and uploading to QBs
• Ensure that all entries are recorded accurately in QBs
• Monitor and track all auto-pay utilities ensuring that payments are accurately occurring and that the appropriate back-up to all transactions is uploaded in Quickbooks
• Research any accounts payable discrepancies or concerns raised by vendors regarding open invoices, errors in payments, etc.
• Maintain consistent and active communication with the accounts receivable representatives of all vendors
• Track 1099 payments of vendors
• Record monthly expense invoices to DHS
• Manage the monthly invoice auditing of DHS including communication with DHS representatives and uploading of appropriate back-up documentation in accelerator
• Assist with the bi-weekly processing of payroll for all companies
• Complete regular maintenance of payroll system ensuring that all employee information is accurate in Paypro
• Complete employee terminations in Paypro
• Will complete additional tasks as needed and required to support the Finance Department
• Must be able to report to work as scheduled during any emergency (essential employee)

*Duties and responsibilities are subject to change based upon business demands* SKILLS AND QUALIFICATIONs Must be an exceptionally effective written and verbal communicator. Payroll Certification preferred Impeccable attention to detail. Fluency in the operation of Quickbooks and Microsoft Office Suite. Bachelor’s Degree with Accounting or Finance concentration required. #J-18808-Ljbffr 6AM City, LLC