Inventory Control Associate

Overview Position Overview Division/Section: Horticulture & Grounds Maintenance. Workdays & Hours: Monday through Friday 7:00 a.m. – 3:30 p.m. Purpose of Division The Houston Airport System (HAS) Maintenance business unit delivers self-performed and contracted maintenance services at each of the three HAS airports. Purpose of the Position The Senior Inventory Management Clerk will assist and support the Horticulture & Grounds Maintenance Department and the Division Manager with duties including resolving contractor badging issues, assisting with EAMS documentation, and closing work orders in a timely manner to maintain departmental inventory and stock levels for general supplies, fencing supplies, uniforms, chemicals (including deicing products), and construction supplies such as cement, rock, stabilizing sand, and soil. Prepares purchase requisitions, maintains department vehicle and equipment logs and inventory, and coordinates repairs with the fleet department. Candidates must be able to obtain all required badge access, including Custom Border Patrol access, within 6 months of hire. Responsibilities Assist with basic contract compliance by maintaining records of and tracking compliance documentation (monthly logs, weekly reports, back flow device certifications, drug compliance forms) Maintain and file weekly and monthly reports, data, and information. Create and monitor DocuSigns for various OSRs Ensure adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and related records Assist in creating, revising, or implementing procedures and guidelines for storage, inventory control, material management, safety, security, or basic accounting practices Receive, unload, unpack, shelve, distribute, and deliver incoming parts, tools, materials, supplies, equipment, and inventory; assist with moving and loading surplus property Compare and verify incoming inventory for quality, quantity, accuracy, and suitability against invoices, PO, packing slips, and specifications Lead and train Inventory Management Clerks. Establish priorities and delegate workload. Oversee and ensure inventory records are accurately maintained. Investigate and resolve minor inventory discrepancies Create and maintain records/logs of materials received, stored, issued, delivered or distributed. Perform data entry using a purchasing and inventory control system Oversee, coordinate, and participate in physical inventory counts. Reconcile counts with inventory records; resolve discrepancies Forecast and identify trends to maintain current inventory levels in-house and on order. May determine reorder points and coordinate requirements for divisions with regular or special needs for supplies Contact vendors to obtain price quotes; select vendors and place orders for materials and supplies. Prepare requisitions and purchase orders. Follow up to expedite delivery, receipt, and payment Monitor vendors' compliance with contract prices; resolve order discrepancies. Assist in basic contract administration activities (e.g., pre-bids). Maintain and file weekly/monthly reports and DocuSigns for OSRs Maintain storerooms, warehouses, and storage areas in a clean, orderly, safe, and secure condition. Ensure safety and security of materials, supplies, and property Arrange for maintenance and repair of large equipment; perform minor maintenance as needed. Dispose of expired, spoiled, damaged, or obsolete items Receive and dispatch messages and work orders by telephone or radio to City work crews; maintain logs of messages and work orders. Close work orders in EAMS in a timely manner Receive, store and issue hand tools, machine tools, parts, and other equipment. Track tools and equipment issued to and returned by workers; locate lost or misplaced items Working Conditions The position may require lifting up to 60 pounds, walking on rough surfaces, and routine physical exertion. There are routine exposures to heat, cold, moisture, and unpleasant air conditions. May involve exposure to soiled materials and routine use of cleaning chemicals. Requires coordinated gross motor movements and precise hand-eye coordination within moderate demands. Minimum Requirements Educational Requirements Requires a high school diploma or GED. Experience Requirements Two years of inventory control, materials management, or record-keeping experience. May require experience operating a forklift or other material handling equipment. License Requirements May require a valid Texas driver’s license and compliance with City of Houston driving policy. Preferences Proficiency in Microsoft Office (Word & Excel) Experience in inventory management Strong attention to detail and organizational skills Ability to work accurately in a fast-paced environment General Information EOE Equal Opportunity Employer. The City of Houston is committed to recruiting a diverse workforce and a work environment free from discrimination based on legally protected status or protected characteristic, including sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr