HR Compliance Coordinator

Position Summary: The HR Compliance Coordinator ensures that HR processes and procedures comply with all applicable federal and state laws, Board policy, and regulations by auditing and reconciling HR data, coordinating and tracking safety and regulatory compliance training, and managing the ADA accommodations process. Essential Duties: Great Teaching & Learning (Instructional Infrastructure): Assist in providing ADA and FMLA training to managers as needed. Coordinate the electronic setup and assignment of required compliance training and monitor completion for all staff members utilizing the district's learning management platforms. Great People (Talent Management): Facilitate the return to work process for employees returning from medical leave, to include medical release receipt and approval processes. Coordinate substitute coverage due to extended absences for teachers and other school-based support staff. Great Culture (Systems Leaders): Proactively anticipate needs and identify reasonable accommodations for a wide variety of positions and workplace settings. Great Systems (Support & Accountability): Serve as the district point of contact for ADA accommodation requests, conduct interactive process meetings, and conduct periodic follow-up to ensure the effectiveness of accommodations. Monitor changes in employment law (e.g., FMLA, ADA, PWFA, EEOC) and review HR policies and procedures to ensure continued compliance. Act as the primary liaison with the Risk Management department regarding HR compliance matters, including risk assessment and mitigation. Maintains updated physical requirements for all job descriptions. Maintain a calendar of compliance obligations to take proactive steps to ensure timely response and completion. Develop, maintain, and govern HR compliance documentation, ensuring strong document control, versioning, and audit readiness. Accurately gather and verify data for audits, open records requests, and other legal responses in a timely manner. Collaborate with HR, Payroll, and IT teams to ensure HCM systems absence configurations align with board policies, collective bargaining agreements, procedures, and regulatory requirements. Coordinate documenting changes and updates to Collective Bargaining agreements and maintain version history records. Conduct compensation research and respond to data requests. Provides backup support for employee benefits and leave coordinators. Completes and/or participates in HR special projects. Other duties as assigned. Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Minimum Qualifications (Knowledge, Skills and/or Abilities): Bachelor's degree in Human Resources, Business, or related field Proficient understanding of employment regulations and laws 3 years or more of experience in Human Resources or legal compliance. Strong attention to detail, communication, and research skills Strong computer skills, including MS Excel/Google Sheets Experience using HRIS systems, Oracle HCM preferred Experience conducting the Americans with Disabilities Act (ADA) interactive process Ability to demonstrate confidentiality, discretion, and sound judgment when handling sensitive and confidential information Preferred Qualifications (Knowledge, Skills and/or Abilities): HR Certification (SHRM and/or HRCI) *Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted. Physical/Mental Requirements: Must have adequate manual dexterity to write legibly and perform required duties on a computer. Must have adequate visual acuity to read, interpret and transcribe written material and other required duties. Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone. Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds. Sitting for prolonged periods of time. May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines. Work Environment: Office duties will be performed in a well-lighted, climate-controlled environment. Will require time in office, as well as external meeting locations with community partners or schools throughout the OKC metro area. May require participation in meetings and activities outside of normal business hours, including weekends and holidays. May be required to work overtime and weekends and holidays. Able to bend and stoop, lift 25lbs, stand and/or sit for extended periods of time. Reports To: Manager of Benefits and Leave FSLA Status: Exempt Compensation: 805 Work Days: 242 FTE: 100 #J-18808-Ljbffr