Move in Coordinator - Legacy North

Job Description

Job Description

Company Description

Preferred Apartment Communities combines expertise with a people-first approach, delivering consistent care and communities that feel like home. Our mission is to provide exceptional living experiences for our residents while building a workplace where our associates feel supported, inspired, and prepared to grow.

Guided by the belief that we should always be better today than yesterday, we champion continuous improvement across every level of our organization. Through operational excellence, strategic partnerships, and a people-focused approach, we strive to be good neighbors to our residents, to each other, and to the communities we serve.

Job Description

The Move‑In Coordinator plays a critical role in delivering a seamless and welcoming move‑in experience for new residents. This role serves as the primary point of coordination between future residents, leasing, maintenance, and operations to ensure units are move‑in ready, documentation is complete, and expectations are clearly communicated. The Move‑In Coordinator is highly organized, service‑oriented, and thrives in a fast‑paced, customer‑focused environment.

This position partners closely with the leasing team and may participate in leasing activities, renewals, and resident events as needed to support occupancy and resident satisfaction.

Key Responsibilities

Move‑In & Resident Coordination

• Serve as the main point of contact for incoming residents prior to and during move‑in.
• Coordinate move‑in dates, orientations, and key handoffs.
• Ensure all move‑in requirements are completed, including lease documents, utilities confirmation, and required approvals.
• Communicate move‑in instructions clearly and proactively to residents.

Operational Readiness

• Partner with maintenance and property teams to confirm units are move‑in ready.
• Schedule and track unit inspections, punch work, and final walk‑throughs.
• Monitor move‑in readiness timelines and escalate issues as needed.

Leasing & Sales Support

• Support leasing activities, including tours, applications, and lease execution, as coverage is needed.
• Assist with renewals, resident follow‑ups, and customer service touchpoints.
• Participate in leasing or renewal incentive programs consistent with community policies.

Resident Experience & Communication

• Deliver a welcoming, high‑touch resident experience from first contact through move‑in.
• Respond to questions, concerns, and service issues with professionalism and urgency.
• Support resident events and community‑building initiatives as assigned.

Administrative & Systems Support

• Maintain accurate resident records in property management systems (e.g., Yardi, RealPage, Entrata).
• Track move‑in activity, documentation, and communications.
• Assist with reporting and operational tracking as requested by site leadership.

Qualifications

Required

• High school diploma or equivalent.
• 1+ year of customer service, hospitality, or multi‑family housing experience.
• Strong organizational skills with the ability to manage multiple move‑ins simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with basic office technology and property management systems.

Preferred

• Previous experience in multi‑family housing, leasing, or resident services.
• Familiarity with leasing documents and property management software.

Additional Information

What We Offer:

• Expected pay rate of $23.00 per hour. 
• Generous PTO program
• 13 paid holidays plus 3 floating holidays and paid volunteer day
• Comprehensive, affordable medical coverage as well as company-paid dental and vision coverage available to all full-time, regular associates
• 401k with exceptional employer match
• Associate Apartment Discount
• Educational Assistance Program (tuition and certifications)
• Company-paid employee assistance, mental health, and wellness programs

Preferred Apartment Communities is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. 

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Preferred Apartment Communities is proud to be a US EPA ENERGY STAR® Partner.