HEALTH PROFESSIONAL II - Pueblo Regional Center

This position is open only to Colorado State classified permanent employees of the listed department and division within that department. The work unit exists to coordinate and provide the agency-wide health support services licensed for approximately 54 intellectually/developmentally disabled individuals with complex medical and/or psychiatric and/or behavioral needs who reside at the Pueblo Regional Center (PRC). PRC consists of 9 HCBS regulated facilities that are scattered throughout the Pueblo West community. The purpose of this unit includes health services consultation and training; QAPI data entry, tracking, and analysis; oversees scheduling and coordination of the medical orders for outside appointments and tracking; liaison for medical equipment needs; serves as the HIPAA expert/coordinator; infection control and controlled substances data tracking compliance in accordance with the governing rules and regulations of the Federal and State requirements. This position exists to plan, develop, and implement the coordination of the health services consultation and training, QAPI data entry, tracking, and analysis, conduct research as assigned, scheduling and coordinating the medical orders for outside appointments and consultation services, coordination of medical equipment, serves as an on-site HIPAA expert/facilitator, provide supervision for Medical Runners (Health Care Tech 1) positions, and completing/ensuring the accuracy of the agency census reports that are used for tracking and billing purposes, researching problems/solutions, trouble‑shooting complaints or discrepancies, assuring compliance with confidentiality HIPAA requirements, security, medical standards as they apply to record keeping, and applicable rules, laws, and regulations pertaining either directly or indirectly to the Records unit. This position is also responsible for scheduling of all acute medical appointments, follow-ups, and annual exams for the agency. Notwithstanding the other duties outside of medical records storage, maintenance and management, this position also requires case management in the areas of guardianship, insurance and community access. Outside Appointments and Consultation Independently oversees scheduling and coordination outside appointments and consultations for residents as ordered by the Medical Providers. This includes preparing and faxing appropriate paperwork for each appointment as determined by the internal and consulting Medical Providers. Arranges for and/or obtains special preps for certain procedures. Obtains x‑rays and other requested test results for each appointment. Completes and distributes weekly outside appointment schedules to inform all agency staff and so that staffing and transportation can be arranged. This position will be required to provide transportation for persons supported by PRC in the event that safe staffing is inadequate or to backfill a previously assigned med runner that is absent to ensure the persons supported are safely able to make it to their scheduled appointments. Regulatory compliance of Resident Vaccinations and Annual Monitoring Determines a need for and creates a way to coordinate data collection of resident’s annual PPD’s (TB testing). Vaccinations, and annual requirement of data entry in Colorado Department of Public Health & Environment (CDPHE). Tracks and analyzes the mandated annual screenings and monitoring needs for the residents at PRC. Works with the PRC Nursing department and guardians to coordinate effective compliance. This position must provide services by traveling to group homes for quality checks prior to the annual surveys. QAPI Data/Analysis Collects residents’ infection data, surveillance, and analysis of occurrences. Tracks agency medication errors and coordinates with Staff Education for QMAP medication administration retraining according to the structured guidelines. Durable Medical Equipment and Medical Supplies Independently coordinates with contracted services for agency DME/Medical Supplies and tracks usage and billing thereof, including inventory for individual resident use and emergency stock supply. This includes ensuring compliance with processing orders for insurance provided equipment or supplies as needed. Monitors compliance with annual equipment maintenance of all DME. Monitors compliance with environment survey requirements of liquid oxygen equipment. Work Lead Acts as the central "air traffic controller" for all medical appointments, ensuring Medical Runners are efficiently assigned and equipped with necessary paperwork, diagnostic results (X-rays), and required co‑pays prior to departure. Independently resolves scheduling conflicts by balancing resident clinical needs against available agency vehicles and personnel; provides direct transportation for residents only during systemic breakdowns or critical staffing gaps. Develops the forms, templates, and Standard Operating Procedures (SOPs) utilized by all agency staff for medical data collection and appointment preparation. Monitors the handling of medical data by Medical Runners and residential staff. Provides immediate corrective coaching for recurring errors and refers staff for formal retraining (such as QMAP) when necessary. Manages complex billing and insurance hurdles beyond the scope of general staff; identifies and escalates personnel performance failures to the formal Supervisor. Coordinates with medical vendors to ensure resident orders and Durable Medical Equipment (DME) are adequately stocked, collaborating with home‑based staff to oversee delivery and inventory monitoring. Other Duties as Assigned Assists to assigned research projects in health services quality improvement projects. Safekeeping of Medicaid, Medicare and other insurance cards. Assists in the health services department’s training and in‑services. Assist in preparing for annual recertification of the Health Department surveys. HIPAA Liaison. Special Qualifications Must possess an LPT License or QMAP and be checked off by PRC Nursing. Experience Only Five (5) years of relevant experience in an occupation related to the work assigned to this position. Education and Experience A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years. Preferred Qualifications Experience working with persons with Intellectual and Developmental Disabilities (IDD). Experience mentoring and/or coaching. Experience with data documentation and completion. Previous experience supervising, training, coaching, mentoring staff. Relevant years of state service experience. Conditions of Employment Full Background CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers). This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc. Must possess a valid, non-restricted Colorado Driver’s License. Shift Work – PRC is a 24/7 facility, therefore, a person in this position must be available to work any shift, any day, and any area to meet agency needs. Travel. Utilize a State vehicle to transport medical records and/or individuals to appointments as needed to support Medical Runners. Special Qualifications. Must possess an LPT License or QMAP and be checked off by PRC Nursing. Must demonstrate the ability to lift 50 lbs, bend, kneel, squat, etc, and perform interventions proficiently throughout employment. Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS. EEO Statement The State of Colorado is an equal opportunity employer. We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. ADA Accommodations CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to View email address on click.appcast.io. #J-18808-Ljbffr State of Colorado