Administrative Assistant - Intermediate

Administrative Assistant - Intermediate

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday - Friday. UPMC offers a robust Career Ladder - Title and Rate of pay will be based on education and experience.

Under general supervision, you will provide varied administrative support to our Child Advocacy Center.

Responsibilities:

• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate:
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages.
• Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

• High school diploma or equivalent
• Three years experience in an administrative support role, Healthcare Administrative Assistant experience preferred.
• Fellowship Onboarding experience preferred.
• Epic Scheduling experience preferred.
• Previous Outpatient Clinic experience preferred.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills Licensure, Certifications, and Clearances:
• Act 31 / Act 33 / Act 34 / Act 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran